Fleet Officer

The Carter Center is a not-for-profit international NGO committed to waging peace, fighting disease and building hope worldwide. The Carter Center – Ethiopia, which assists the Government of Ethiopia in Disease Elimination and Eradication Programs is looking for a qualified professional to fill the following Fleet Officer post for its country office:

Vacancy Number: VA_009_FY26

Required Number: 1 (One)

Duty Station: Addis Ababa

Job Summary :

• Manage and oversee the organization’s vehicle and motorcycle fleet, ensuring that all vehicles and MB are maintained in good working condition, properly insured, and compliant with Transport policy and local regulations.
• Oversee the efficient deployment, timely submission of logbook reports, recording mileage, fuel consumption, and service history of each program vehicles and report to the Logistics & Procurement Manager.
• Review payment request submitted from garage at Country Office, corresponding to maintenance ordered and in consultation with maintenance coordinator
• Follow up on fleet report from regional and sub-regional offices, compile the report and analyze vehicle usage data to optimize routes, reduce costs, and improve operational efficiency and submits reports on same to the supervisor.
• Support logistics operations, including the transportation of goods, materials, and personnel to various project sites.
• Ensure all vehicles & motorcycles comply with local traffic regulations and Transport policies.
• Implement and enforce vehicle safety checks before trips, ensuring that all vehicles are roadworthy.
• Maintain communication with driver logisticians and field teams during emergency situations, providing logistical support as needed.
• Prepare and submit regular reports on fleet status, fuel usage, maintenance activities, and any incidents or accidents
• Ensure that all vehicles have the necessary safety equipment, tools, and documentation.
• Supervise and provide guidance to driver logisticians, ensuring adherence to the organization’s driving policies and safety protocols.
• Conduct regular performance evaluations for driver logisticians and provide feedback or training as necessary.
• Report program vehicle and motorcycle accidents to the insurance company promptly and follow up on claims with close consultation of the Logistics & Procurement Manager until repairs are completed.
• Ensure all program vehicles are equipped with necessary field tools, including spare tires, and are serviced, washed, and greased on schedule.
• Ensure adherence to proper procedures when program vehicles are checked in and out of the garage, in close consultation with the Vehicle Maintenance Coordinator and Logistics & Procurement Manager.
• Maintain up-to-date insurance coverage for all vehicles
• Ensure annual inspections by the authorized government authority before specified deadlines for all program vehicles and motorcycles are completed on time.
• Maintain and organize all fleet-related documentation in consultation with the Logistics & Procurement Manager.
• Manage transportation requirements for the respective program, including vehicle allocation and arrangement, when requested and approved, in close consultation with the Logistics & Procurement Manager.
• Facilitate the rental of vehicles for various activities, such as campaigns, surveys, and field trips, in collaboration with the logistics officers/Assistant and Program Manager/Officer in close consultation with the Logistics & Procurement Manager.
• Implement and follow up a vehicle tracking system (GPS) to monitor the location, usage, and condition of vehicles in real-time, checks and verify that the log sheet report aligned with the GPS report, and submit the required summary report to the Logistics & Procurement Manager.
• Assist in the procurement of new vehicles, including developing specifications and working with vendors and manage the disposal of old or unserviceable vehicles in compliance with the organization’s policies in close consultation of the Logistics & Procurement Manager.
• Provide summarized monthly activity reports to the Logistics & Procurement Manager.
• Perform other activities as instructed by the Logistics & Procurement Manager.

Qualification: 

• BA degree in logistics management, Transport management, supply chain management, or a relevant field of study.

Experience:

• Relevant experience of a minimum of five years in fleet, logistics, and supply chain management and coordination.

Additional Requirements:

• Understanding of GPS tracking systems for real-time vehicle monitoring.
• Ability to identify and mitigate risks associated with fleet operations.
• Very good analytical capacity, creativity and strong interpersonal communication skill.
• Proficient in the English language (spoken and written)
• Excellent computer proficiency in Microsoft applications
• Recommendation letter from the most recent employer