Fleet Coordinator – Gode

Staff directly reporting to this post: Drivers

Reporting to: Head of Fleet and Transport

• Managing day-to-day fleet operations management(Light vehicle rental, Freight transport, Fleet service charge) activities
• Ensuring that all Rental vehicle Drivers Licenses are screened before integrating the drivers into SCI Operations
• Ensuring that all Rental vehicle Drivers have Read, Understood and Acknowledged the Child Safeguarding Policy and Anti-Fraud Policy
• Managing the rental vehicle allocation and planning
• Ensuring that Vehicle Requirements are projected, planned and procured in a timely manner
• Managing & Ensuring the Log-Sheet and Fuel Slips submitted by Drivers are accounted for, and to conduct random checks on vehicle odometer to check for discrepancy, if possible
• Maintaining records of fuel usage and mileage for each vehicle in order to prepare invoices for billing purposes
• Reporting vehicle accidents or other incidents involving company vehicles to insurance companies or legal departments as appropriate
• Working with the human resources department to schedule employee training on company vehicles or equipment
• Maintain a database of truck and driver information.
• schedule fleet maintenance and repairs
• Work with external vendors, including mechanics
• Maintain inventory of spare parts and tires
• Managing the Service Contract with the Provider in a Professional Manner
• Managing the Rental Drivers in a Professional Manner
• Timely picks requests from pro-save
• Investigating/Reporting of any late submission for Vehicle Request
• To conduct Valuable regular meetings with Subordinates and Transport Operators to provide advice, improvisation plan and discuss internal strategy
• To work together as a team with Subordinates to solve impediments
• Coordinating with third party vendors to arrange maintenance and repair services for vehicles.
• Continuously exploring ways to improve the Fleet Management Operations in the country office
• The following statements of duties, responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of this position. Actual duties, responsibilities, frequency, and percentages may vary depending upon building assignments and other factors.
• Work closely with the areas supply chain manager.

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

Essential : 

• At least a Bachelor’s degree or equivalent in Supply Chain/Mechanical Engineering and/or Operations Management
• At least 5 years of relevant work experience in the same level.

Knowledge: 

• Demonstrated supervisory experience with excellent leadership and interpersonal skills
• The ability to establish and maintain effective relationships with key stakeholders
• Strong understanding of compliance and risk management
• Attention to details
• Ability to make Decisions under pressure without guidance

Skills: 

• Good communication skill in English
• Data collection & Management
• Documentation & filing skills
• Setting priorities and time management
• Good command on MS Office particularly in MS-Word and Excel

DESIRABLE:

• Outstanding communication and Contractor management skills
• Reasonable Negotiation skills
• Good NGO Operation Understanding
• Knowledge of fleet operations management in Humanitarian emergency and Development contexts
• Proficient in computing – Microsoft Office programme (Word, Excel, Outlook PowerPoint) internet

Additional professional certificates: N/A