Fleet and Logistics Officer

About Kifiya:

Kifiya is an AI-powered ecosystem technology company specializing in intelligent data-driven decisioning, financial services, digital agriculture, and smart mobility infrastructure solutions. For over a decade, we have built robust technological infrastructures and implemented transformative initiatives that address market failures.

We empower MSMEs, smallholder farmers, and low- to middle-income consumers by providing access to financial services and markets. Kifiya is scaling its technology infrastructure to create a more inclusive and sustainable future in Africa.

Over the past 14 years, Kifiya has grown from a startup into a leader in digital financial services and AI-driven technology, showcasing the power of data and innovation to drive meaningful change.

Job Summary:

The Fleet and Logistics Officer will be responsible for managing the organization’s vehicle fleet, coordinating transport and logistics needs, and ensuring effective inventory and asset management.

Key Responsibilities:

Fleet and Vehicle Management

• Manage the office vehicle booking system, ensuring proper scheduling, allocation, and utilization.
• Monitor vehicle movements and ensure compliance with company policies and safety standards.
• Oversee routine vehicle maintenance, repairs, insurance, and registration renewals.
• Maintain up-to-date records of vehicle usage, fuel consumption, and driver assignments.
• Monitor vehicle condition and ensure timely servicing to prevent breakdowns. Coordinate drivers’ schedules and monitor performance.
• Liaise with mechanics, service centers, and suppliers for maintenance needs.
• Track fuel consumption and analyze fuel efficiency for each vehicle.
• Implement fuel monitoring systems or logs to ensure accurate fuel tracking.
• Prepare monthly reports on fuel usage, expenses, and cost-saving opportunities.
• Monitor and control fleet-related expenses, including fuel, repairs, and maintenance.

Inventory and Asset Management:

• Develop and maintain an up-to-date asset register, including all fixed and movable assets.
• Tag, label, and track assets across departments and locations.
• Monitor asset movements, transfers, and disposals in line with company policy.
• Conduct periodic asset audits and physical verification.
• Manage asset disposals and write-offs in compliance with accounting and audit standards.
• Conduct periodic stock counts and asset verification, ensuring proper documentation.
• Ensure all asset records comply with accounting standards and internal controls.
• Identify and mitigate risks related to asset loss, damage, or mismanagement.
• Track the condition and location of office assets and recommend replacements as needed.

Logistics Coordination:

• Ensure the timely availability of transport for staff and visitors.
• Assist with logistics requirements for incoming and outgoing shipments.

• Bachelor’s degree or diploma in Logistics, Supply Chain Management, Business Administration, or a related field.
• Minimum 5 years of experience in fleet management, logistics, or office administration.
• Proficiency in MS Office (Word, Excel, Outlook) and inventory management software like ERP is an advantage.
• Good organizational, communication, and problem-solving skills.
• Ability to multitask and work effectively under pressure.