Finance Officer

Mothers and Children Multisectoral Development Organization (MCMDO) is a national Non-Governmental Organization registered in accordance with the proclamation for Civil Society Organizations Proclamation No 1113/2019 with a certificate No 0022. MCMDO is currently implementing emergency response and development projects in all regions and City Administrations in Ethiopia.

To meet its objectives MCMDO calls for competent professionals to apply for the following vacant position.

Job Title: Finance Officer
Department: Finance
Reports To: Finance Manager
Duty Station: Addis Ababa
Employment Type: Full-time
Contract Duration: Contract

1. Job Purpose

The Finance Officer is responsible for supporting the effective financial management of the organization and its projects. The position ensures that financial transactions are accurately recorded, properly authorized, adequately documented, and compliant with organizational policies, donor requirements, grant agreements, applicable laws, and accounting standards.

The Finance Officer will work closely with program, grants, procurement, administration, and management teams to ensure effective budget management, timely financial reporting, strong internal controls, and proper utilization of donor and organizational resources.

2. Key Responsibilities

A. Accounting and Financial Management

• Record and maintain accurate financial transactions in the accounting system.
• Review payment requests, invoices, receipts, advances, and supporting documents.
• Ensure all transactions are properly coded to the appropriate project, donor, and budget line.
• Maintain accurate general ledger, accounts payable, accounts receivable, and project accounts.
• Prepare and review bank, cash, and balance-sheet reconciliations.
• Maintain proper financial filing and documentation systems.
• Support monthly, quarterly, and annual financial closing processes.

B.  Budget Monitoring

·   Identify budget variances and communicate significant issues to the Finance Manager and relevant project staff.

·   Review budget requests to ensure that they are consistent with approved project budgets and available funds.

·   Support project teams in understanding and complying with budget requirements.

C. Donor and Grant Financial Management

• Ensure expenditures comply with donor rules, grant agreements, and approved budgets.
• Prepare accurate and timely donor financial reports.
• Reconcile donor reports with accounting records.
• Maintain complete and up-to-date grant financial files.
• Support grant start-up, implementation, modification, and closeout processes.
• Review partner/sub-grantee financial reports and supporting documentation where applicable.
• Follow up on financial issues identified through grant monitoring.

D. Compliance and Internal Controls

• Ensure compliance with organizational financial policies and procedures.
• Ensure compliance with applicable tax and statutory requirements.
• Maintain effective internal controls to safeguard organizational assets.
• Verify that payments and expenditures have appropriate authorization and supporting documentation.
• Identify financial risks, irregularities, and control weaknesses and report them promptly.
• Support implementation of internal and external audit recommendations.

E. Audit and Reporting

• Prepare financial schedules and supporting documents required for audits.
• Coordinate with auditors and provide requested financial information.
• Support management in responding to audit findings.
• Maintain adequate audit trails for all financial transactions.
• Prepare regular financial reports for management and project teams.

F. Cash, Bank and Treasury Management

• Monitor cash balances and organizational liquidity.
• Prepare and process bank payments in accordance with approved procedures.
• Conduct regular bank and cash reconciliations.
• Monitor staff advances and ensure timely liquidation.
• Follow up on outstanding receivables and advances.

G. Support to Program and Non-Finance Teams

• Provide financial guidance to program and operations staff.
• Support project managers in budget planning and expenditure monitoring.
• Provide training to non-finance staff on financial policies, procedures, and donor requirements.
• Promote financial accountability and proper use of project resources.

 H. Key Deliverables

The Finance Officer will be responsible for ensuring timely and accurate:

• Monthly financial reports
• Budget vs. Actual reports
• Bank reconciliations
• Cash forecasts and cash requests
• Payroll and payroll reconciliations
• Project transaction listings
• Financial supporting documentation
• Donor financial reports
• Audit and monitoring documentation

3. Qualifications and Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• At least 3 years of relevant professional experience, preferably in an NGO/INGO or donor-funded environment.
• Experience with donor-funded projects and grant financial management is highly desirable.
• Good knowledge of accounting principles, budgeting, financial reporting, and internal controls.
• Knowledge of donor compliance requirements is an advantage.
• Experience with accounting software such as Peachtree Accounting is desirable.
• Advanced knowledge of Microsoft Excel.

Required Competencies

• Strong financial analysis and reporting skills.
• High level of accuracy and attention to detail.
• Strong understanding of compliance and internal controls.
• Good organizational and time-management skills.
• Ability to work under pressure and meet reporting deadlines.
• Strong communication and interpersonal skills.
• Ability to work effectively with program, grants, procurement, and operations teams.
• High level of integrity, confidentiality, accountability, and professionalism.
• Ability to manage multiple projects and priorities.

Key Performance Indicators (KPIs)

Performance will be assessed based on:

• Timeliness and accuracy of financial reports.
• Accuracy of accounting records and project allocations.
• Timely completion of bank reconciliations.
• Compliance with organizational and donor financial requirements.
• Completeness and quality of supporting documentation.
• Timely follow-up and resolution of audit findings.
• Effective budget monitoring and variance analysis.
• Timely submission of financial documents for reporting, monitoring, and audits.