About us
Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.
Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.
Our values and commitment to safeguarding
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.
Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues.
| DIVISION: Finance |
TEAM: Finance Team |
| LOCATION: Dimma, Gambella Region, Ethiopia |
CONTRACT TYPE: Fixed Term for one year with the possibility of a contract extension |
| GRADE: D2 National |
JOB FAMILY: Finance |
| SALARY: As per the Oxfam Benefit Package |
HOURS: 37.5 hours per week |
| FLEXIBILE WORKING
We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage |
| TEAM PURPOSE:
The Team bring excellence as a finance partner for the Oxfam Gambella Field office with the provision of value-adding support to all stakeholders. To ensure strong stewardship role in resources management; support in the achievement of program effectiveness; deliver efficient, cost-effective and quality operations, and technical/professional advice and expertise to develop and implement Oxfam’s strategic roles.
JOB PURPOSE:
The Finance Officer supports the Finance Team in various accounting activities on a daily basis. This includes a review of financial documents and making sure payments are supported with appropriate source documents; preparation and processing of documents for payment, review and coding of financial information and Journal entries as appropriate; assisting in data entry into the system, and maintenance of appropriate finance documentation after verifying all source documents for proper approval. |
| POST HOLDER REPORTS TO |
Camp Coordinator and Matrix managed by Finance Coordinator |
| JOBS REPORTING TO THIS POST |
Finance Assistant |
| BUDGET RESPONSIBILITY |
No |
KEY RESPONSIBILITIES
Financial Systems and Procedures Implementation
- Ensure that all expenses are properly authorized and documented before payment through checking correct budget codes (in liaison with donor accountant) and seeking prior approval
- Ensure that all payments are prepared on time and in accordance with all financial guidelines and approval procedures including processing check payments to suppliers and staff on a timely basis
- Petty cash monitoring and process replenishment up on receiving valid financial documents
- Review payment documents, settlement of travel and training advances against Oxfam travel policy and prepare the journal entry
- Ensure data entry into (financial management) system is done timely and accurately
- Upload weekly labour hour upload into the system and also prepare monthly payroll
- Prepare monthly bank reconciliation
- File monthly income tax, withholding tax and staff pension return to an appropriate government office
- Prepare and file monthly Service and Purchasing information Oxfam report to Ethiopian Revenues and customs Authority
- Assist in Oxfam’s internal and external year-end Audit schedules and provide all documents required by the auditor during the audit as well as answering some audit queries as needed
- Maintain filing systems for all financial and accounting records and verify the completeness of the documentation as per the OI financial policy and government regulations
- Ensure all financial and local government regulations adhere to the desired standards
2. Preparation of month-end pack including balance sheet analysis, bank reconciliation, fixed asset schedule
3. Other responsibilities related to the Finance Team
- Assist Finance coordinator in reviewing and revising /developing financial policies and procedures
- Assist Finance coordinator in financial report preparation and audit facilitation
- Perform such other duties as assigned by the Finance Coordinator
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Most importantly, every individual at Oxfam GB needs to be able to:
- Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE AND EQUALITY
Our Values
- Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
- Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
- Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
- Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
- Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.
- Courage: We speak truth to power and act with conviction on the justice of our causes.
Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:
| 1. Be committed to equal opportunities: demonstrating sensitivity to cultural differences and gender equality.
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2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.
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3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible. |
Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and apply the principles and twelve practices in your work. Read more about this here:Read this guide to find out more about what our values, organisational attributes and feminist leadership approach mean for how we work
| For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here:
1 Self-Awareness
2 Mutual accountability
3 Strategic Thinking and Judgment |
Experience, Knowledge & Competencies
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Essential
- Bachelor (BA) or Degree from a recognised university/college in Accounting, Finance or other related areas that can add value to the job.
- Minimum of 5+ years for BA holders or 6-7 years for Diploma holders in finance experience and project financial management, preferably working 2 years of experience in an international NGO.
- Knowledge of and Eager to learn various accounting software with particular emphasis on the Oxfam financial management system.
- Good command of computer skills (MS-word, MS-Excel) and other Internal software systems.
- High-level of acquaintance comfort with internet-based research and electronic communications.
- Results-oriented with accuracy and strong attention to detail
- Strong interpersonal skills, sensitivity to cultural differences and ability to work in a wide variety of cultural contexts
- Strong organisational and personal management skills, with the ability to prioritise work issues to meet deadlines with minimal supervision and adjust to constantly changing situations while maintaining focus on delivery and follow-through
- Ability to work effectively in a fast-paced environment and under pressure
- Ability to adjust to constantly changing situations while maintaining focus on delivery and follow-through
- Good personal communication skills, written and verbal English and Amharic, with influencing and persuasive skills. Able to use different approaches to achieve followership
- Commitment to Oxfam’s equal opportunity and gender policies.
- Demonstrated experience in integrating gender and diversity issues into finance.
- Flexibility in terms of travel and working hours.
- Willingness to be flexible and adaptive to changing working requirements
- Team building and problem-solving skills
- Knowledge of local languages is an asset.
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Desired
- Knowledge of various accounting software with particular emphasis on the Oxfam financial management system
- Complete Professional Qualification in ACCA, CIMA.
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As part of your online application, please upload your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile through using Oxfam’s internal /External application portal https://jobs.oxfam.org.uk / or https://jobs.oxfam.org.uk/vacancy/17890/description on or before September 04, 2022.
