Finance Officer -Semera, Ethiopia

Job Description

KEY AREAS OF ACCOUNTABILITY:

Supplier Payments

• Receive Payment Requests and supporting documents
• Review Supporting documents for all payments
• Check Coding of Payment Requests
• Preparation Payment Voucher in Integrated software
• Preparation of Cheque of Bank transfer documentation
• Coordinate approvals of cheques/bank transfers
• Make payments to suppliers

General Ledger registration

• Prepare GLACOS for all payment vouchers
• Review GLACOS to identify coding errors
• Prepare other GLACOs for corrections and other month end entries as directed by Finance Coordinator.
• Prepare General Ledger and Cash Offline Spread sheet (GLACOS) for all transactions that has to be review and posted by the Finance Coordinator.
• Reviewing and reconciling working and travel advance on daily bases

Month End Processes

• Receive accruals request as necessary
• Review all accruals requests for sufficient supporting documentation
• Prepare accruals GLACOS as necessary for month end of Award Closure

Cash Transfer Programming

• Advice CTP team on necessary documentation for Cash transfer programming
• Perform reconciliations between Supplier records and field records.
• Ensuring documentation archived once distribution payments done to supplier.

Document retention and audit

• File vouchers once payment complete
• Search for documents to support audits as necessary

Other

• Prepare Supporting documentations for transfers Field Office Bank Accounts

BEHAVIOURS (Values in Practice) Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS

• Bachelor’s degree in a related subject or equivalent accounting qualification (can be in progress)
• Good computer skills especially in spreadsheet & data analysis (excel) and familiarity with accounting software is preferred.
• Good proficiency in spoken and written French

EXPERIENCE AND SKILLS

• Essential

• Recommended 2+ years of relevant work experience.
• Previous experience working in payments department
• Good sense of responsibility, and commitment to confidentiality.
• Excellent organizing & communications skills
• Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
• Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches.

Desirable

• Proficiency in spoken and written English an advantage
• Experience of Agresso Financial Management software
• Experience of working with major donors to International NGOs

Additional job responsibilities

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

• The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures

Child Safeguarding:

• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse

Safeguarding our Staff:

• The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

• The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures

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