Location: Jigjiga
Job Description
Internal/External Vacancy Advertisement Finance Officer
GRADE: 4A
Vacant Position: 1
POST TYPE: National
Child Safeguarding:
Level 3:
The responsibilities of the post may require the post holder to have regular contact with or access to children or young people.
ROLE PURPOSE:
Responsible for the process of financial payments, documents review, verification and input and posting into GLACOS; is expected to input and post transactions and validate and post field office GLACOS (general ledger offline spread sheet) and CAPCOS (Cash Accounting & Petty Cash Offline Solution); ensures that all transactions are authorized by the woredas program, coordinator; ensure transactions comply with the donor requirements; host country tax regulation and are complete documentation.
SCOPE OF ROLE:
Reports to: Finance Coordinator
Dimensions: Save the Children works in all regions of Ethiopia with a current staff complement of approximately 1900 and current expenditure of approximately $190090+ million each year.
Staff directly reporting to this post: Finance Assistant
KEY DUTIES & RESPONSIBILITIES
KEY AREAS OF ACCOUNTABILITY:
- Responsible for various payments of check/cash, and cash collections; register on the GLACOS and bank register book of the Bare-office;
- Ensure that the proper utilization of petty cash fund and replenishment; Collection and review of petty cash vouchers, record on the GLACOS register,
- Ensure that all recorded transactions are authorized by the by FOM or budget holder or the respective program coordinator as per the budget authority level; comply with the donor requirements; have complete documentation; and ensure all recorded transactions comply with the country tax regulation;
- Responsible for the process of financial documents review, verification and input to be posted into Agresso;
- originals of all finance documents should be KEPT PROPERLY & SCANNED AT FIELD OFFICE LEVEL with copies kept at the FIELD-office as necessary
- Ensures that all floats and advances issued are authorized and they are in line with SCI guidelines; responsible for advances follow up for in time settlement and report receivables and payables for the Dollo field office regularly,
- Ensures that all accounting adjustment journals and recharges in GLACOS and have appropriate supporting documentation, accurately referenced and approved by the FIELD-office manager/program manager/PROGRAM coordinator;
- Certifies all payments are initiated by an appropriate source document and accurately coded;
- Verifies completeness of documentation in relation to policies, internal control and authorizations related to payments and submits for review and checking by Finance Coordinator;
- Applies all regulations and laws and any statutory requirements of deductions of income tax, Withholding tax, pension fund and any approved debt or commitment in computation of payments.
- Makes sure purchasing procedures are respected, and that expenditures and purchase requisition made are correctly coded with account codes, funding source and Program code;
- Responsible for the administration of pension fund and any other staff benefit for SCI entitled for the FIELD-office employees,
- Prepares detail monthly payroll tax, pension fund balance schedule and reconcile with the system general ledger balance timely settlement of government obligations.
- As per SCI HR policy, prepares final payments for employees leaving the organization and advice Country office finance department on computation of benefit and terminal payments.
- Maintains and updates payroll file of each staff and monthly payroll information for review and verification by supervisor.
- Clears all back-logs of staff salary and benefits related issues.
- Support FO finance coordinator and performs other related tasks as required.
- Other assignment provided by line managers.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically.
Collaboration:
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters.
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative solutions.
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency.
In order to be successful, you will bring/have:
QUALIFICATIONS AND EXPERIENCE
- Academic Qualification-College Diploma or Bachelor Degree in Accounting
- Work Experience- 4 years for relevant experience for Diploma holder or 2years for bachelor’s degree holder
- Special Training-Computer literate/KNOW HOW ON EXCEL
- Other Requirements
- Excellent interpersonal, communication and presentation skills;
- Fluency in English, both verbal and written,
- Commitment to Save the Children values.
Teams, in the event of emergencies
Desirable
We offer a competitive package in the context of the sector. The duty station of the position holder will be in Jigjiga Field Office , Somali Region, This role is offered on the basis of national terms and conditions only.
The Organization
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education, and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that.
- Violence against children is no longer tolerated
We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.
How to Apply
Application Information:
- Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.
Use the below link to apply:
https://hcri.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1
- We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
- All employees are expected to carry out their duties in accordance with our global anti-harassment policy.