Finance Officer (ERM) -4 Positions

Organization Information

Reports to: Head of External Resources Management
Directorate/Department/Organ: Finance
Division: External Resources Management
Number of Direct Reports: –
Number of Indirect Reports: –
Job Grade: P2
Number of Positions: 4
Contract Type: Fixed Term

Purpose of Job

The Finance Officer is responsible for the day-to-day financial management of the specified Partner funded projects implemented by the African Union Commission. Ensure the financial management of the projects in an effective and efficient manner and completing the activities as per the requirements of the AUC and the specified partner, within the agreed due dates.

Main Functions

• Strengthen financial management of the Projects

Specific Responsibilities

• Manage the specified Partner Project funds and provide overall financial oversight over the utilization of the funds;
• Monitor the performance of fund flow mechanisms of the Project and ensure that timely replenishments are made to implementing offices and the required funds are received;
• Ensure that payments are made as per the budget allocated for each project and expenditure category;
• Ensure compliance with the specified partner’s Financial Management Policies and applicable African Union financial rules;
• Ensure that all reconciliations (bank and fund) are done on monthly basis and reports are produced on the same;
• Maintain strong internal control over disbursements and accounting for the funds;
• Track and maintain records of accounts payable, accounts receivable and commitments under the project.
• Prepare the project financial management reports, including interim financial reports (IFRs) and submit them to the partner;
• Coordinate the specified Partner Project external and internal audits and ensure the audit reports are submitted as per the deadline.
• Prepare responses to audit queries and assist in the implementation of rectification measures for audit findings;
• Closely work with the Senior Finance Officer to ensure the financial management activities of the projects is functioning well.
• Perform any other duties as may be required from time to time.

Academic Requirements and Relevant Experience

• Bachelor’s Degree in Business Administration, Finance, Accounting or related field with 5 years of relevant work experience in a national or international organization.

Or

• Master’s Degree in Business Administration, Finance, Accounting or related field with a minimum of 2 years of relevant work experience in a national or international organization;

Required Skills

• Proficiency in Microsoft Suite
• Management experience and excellent interpersonal skills
• Analytical and problem-solving skills
• Critical thinking skills
• Excellent communication skills and ability both orally and in writing
• Excellent report writing and presentation
• Sound planning and organizational skills
• Conscientious in observing deadlines and achieving results
• Proficiency in one of the AU working languages, fluency in another AU language is an added advantage

Leadership Competencies

Core Competencies

Functional Competencies

TENURE OF APPOINTMENT:

The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:

Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

The salary attached to the position is an annual lump-sum of US$ 85,212.07 (P2 Step 5) inclusive of all allowances for internationally recruited staff, and US$  66,751.81  inclusive of all allowances for locally recruited staff of the African Union Commission.

APPLICATION INFORMATION

Applications must be submitted no later than March 7, 2025 11h59 p.m. EAT.

-Only candidates who meet all job requirements and are selected for interviews will be contacted.

-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor’s degrees, Master’s degrees and any relevant certificate in line with the area of expertise.

-The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.

-Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles.

These countries include: Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.