Finance Officer

Job Description

All interested candidates irrespective of age, gender, race, religion, sexual orientation, abilities or ethnic affiliation are encouraged to apply for the vacancy. DCA conducts an anti-terror check as part of the recruitment process. It is a prerequisite that you can pass this check and maintain this status throughout your employment with us.  Everyone applying for a job with DCA must be ready to comply with our Staff Policy on Prevention of Sexual Exploitation, Abuse and Harassment and our Child Safeguarding Policy.
Vacancy Announcement

Finance Officer

Dan Church Aid (DCA) DCA is a Danish Humanitarian and Development organisation working to assist and empower people affected by poverty and disasters to live a life in dignity. In Ethiopia, DCA’s area of works includes humanitarian response, food security, resilience building of vulnerable community members, and  gender and capacity building of civil society organisations. DCA currently has its main office in Addis Ababa and field offices in Gambella, Bale, Afar and Waghimra.

DCA Ethiopia Office is looking for a competent Finance Officer based in Addis Ababa .

Vacancy Number:            DCA-Eth/VA-19/2022                    

Post Title:                         Finance Officer

Required number:           One

Type of Contract:            One Year

Duty Station:                    Addis Ababa

Reporting to:                    Finance Manager

Expected Start Date:       As soon as possible

Application Deadline:     September 02,2022

Salary:                              According to DCA national staff salary scale

Overall Job purpose:

Under the supervision of the Finance Manager (FM) the FO is responsible for accounting, review the accounting documents and report, posting of transactions, internal control and banking operation of Afar and Waghimra Field offices.

Detail Job Description:

Planning and Budgeting

·       Responsible for preparation of your personal bi-weekly plan and accomplishment report, which you submit and present at the time of staff meeting

·       With the help of your line Manager, you are responsible to develop your annual objectives for half-year or annual performance appraisal as per DCA standards

·       Assist HOF/FM in budget proposal development and preparation of annual field office running budget and revision

·       Compile field offices cash forecast and submit to country office finance officer and follow up timely transfer of cash to field offices

·       Assist HOF/FM budget monitoring; produce monthly BVA and provide for respective managers highlighting on major variances with the budget and also annual turnover

·       Review partners budget; participate in partner budget appraisal and give technical input when assigned by HOF/FM

·       Prepare project budget for submission to government by making appropriate split between program and admin when assigned by HOF/FM

·       Prepare BOs and enter the budget in Maconomy

·       Assist FM in reviewing of interim and annual reports received from partners, communicate with partners for clarification on reports and provide feedbacks

·       Run field offices cost allocation when assigned by HOF/FM in line with the overhead cost allocation procedure

·       Perform time-reallocation as required

·       Review project entries and make timely correction if any

·       Journalize adjustment/correction vouchers with prior communication to his/her immediate supervisor

·       Review accounting document (payment vouchers, collection and general journal entries, reconciliation reports and others) received from field offices under your responsibility and post monthly transaction into Maconomy

·       Facilitate and follow-up the transfer of cash to partners and timely receipts of transfer acknowledgement and give regular update to HOF/FM on status

·       Follow-up statutory obligations including taxes, pensions, provident funds are paid at field offices on time and bring to the attention of HOF/FM for missing the deadlines or long outstanding balances

·       Ensure that recording to Maconomy are entered timely at field office level and inform your supervisor when communication and timely recording and reporting are concerns at field office level

·       Support departments and field offices in financial management aspects

·       Communicate your supervisor when there is a requirement for change in level of privilege in accessing Maconomy or addition or modification to charts. Task lists, and other items within Maconomy

·       Ensure that the financial documentations are well captured, filed, complete and secured at field office

Procurement

·       Work as procurement committee team when assigned

·       Ensure that procurement activities are conducted in line with Procurement manuals of DCA

·       Ensure the maximum integrity and independence when conducting assessment of procurement documents as a team and individually

·       Sign the impartiality and confidentiality clause

·       Responsible for recommendation of improvements in the procurement process and also reporting of any irregularities observed in the process to your immediate supervisor

Internal control

Auditing

·       Facilitate and provide support during annual entity audit and project and program audits

·       Attend entry and exit conference, provides explanation and follow-up for audit queries when assigned by your supervisor

·       Follow-up for the implementation of audit findings and recommendations provides by internal and external auditors, which are within your scope and work with your supervisor to address others outside your scope

Partner support

·       Provide support for DCA implementing partners when they have issues in accounting, reporting and other compliance issues.

·       Conduct partners monitoring visits as per approved monitoring plan

·       Ensure that partners are submitting quality financial reports and are receiving funds timely

·       Review the financial reports submitted by partners and communicate partners for feedback and improvement as applicable

·       Participate in partner assessment and selection process with HOF/FM.

·       Outline the gaps identified and organize a capacity building session to fill the gaps and improve their internal control system, setup, institutional capacity to the level of DCA’s expectation

Others

·       Collaborate with other departments

·       Accomplish other tasks assigned or delegated by Head of Field office

Required knowledge and experience:

The post holder should be able to demonstrate the following attributes:

·       BA degree in Accounting, Finance or other related fields

·       5years of relevant experience in the area of expertise.