Finance Officer (Budget Division) -2 Positions

Organization Information

Reports to: Head of Programme and Budget Division
Directorate/Department/Organ: Finance
Division: Programming and Budgeting Division
Number of Direct Reports: 0
Number of Indirect Reports:0
Job Grade: P2
Number of Positions: 2
Contract Type: Fixed Term

Purpose of Job

To provide technical support in budget preparation, resource planning, budget administration and reporting.

Main Functions

• Draft guidance for budget preparation and execution and ensure close coordination of requirements with managers;
• Coordinate budget preparation, reallocation/virement and supplementary budget;
• Review, consolidate and compile the draft budget proposals of various Divisions;
• Manage and monitor budget implementation and recommends reallocation of funds as necessary;
• Provide technical advice to Divisions on budgetary matters;
• Provide data for the preparation of year-end performance reports.
• Undertake research and analysis of financial and budgetary policies and practices and makes recommendations for changes and/or modifications to achieve efficiency and optimization of resources.

Specific Responsibilities

Budget Formulation and Resource Planning

• Ensure legislative mandates of African Union are accurately translated into operational and programme budgets;
• Draft guidance for budget preparation and execution and ensure close coordination of requirements with managers;
• Prepare cost estimates, reviews and analyses data to facilitate formulation of budget proposals;
• Consolidate all program and operational budget submissions from all Divisions;
• Support the Director of Finance, Head of Division and Head of Unit to defend the budget upon presentation to AU Policy Organs;
• Provide policy advice to managers on budgetary and financial matters to facilitate sound budget submissions;

Budget administration

• Ensure that expenditures are incurred in compliance with the financial policy framework of African Union;
• Monitor budget implementation and recommends reallocation of funds, when necessary, to managers;
• Monitor budget expenditures to ensure that they remain within authorized levels, and recommends corrective actions;
• Review all requisitions for goods and services to ensure correct objects of expenditure have been charged, and ensures availability of funds. With delegated authority, certifies the funds availability in line with approved budget and activities;
• Prepare monthly budget expenditure reports for management decision making; with variance analysis and explanation;
• Prepare budget execution for the policy organs consideration; with recommendations on challenges experienced;
• Consolidate all requests for budget re-allocation and submits for approval including a report to policy organ;
• Review all submissions for supplementary budget against set criteria in line with the AU Financial rules and regulations;
• Prepare the mid-year budget performance review.

Other

• Provide relevant information to the Accounting Unit for the preparation of general and special purpose financial statements for various stakeholders including Office Internal Oversight (OIO) and Board of External Auditors (BOEA);
• Provide audit support in the assigned area and respond to audit queries.
• Perform other relevant duties assigned by the supervisor.

Academic Requirements and Relevant Experience

Academic Requirements 

• Advanced university degree (Master’s degree or equivalent) in business administration, finance, accounting or related field with 2 years of relevant work experience. A first-level degree (Bachelor’s degree or equivalent) in the specified fields of studies with a minimum of 5 years of relevant work experience.
• A professional qualification such as CPA, CA, ACCA, CIMA, Expert Comptable or equivalent will be added advantage.

Relevant Experience

• Experience in budget, financial accounting, finance, business administration or related area in a large international organisation or business corporation is required.
• Hands-on experience in budget preparation and administration in African Union or similar international organization is required;
• Experience with financial systems/finance module of enterprise resource planning (ERP) such as SAP, or similar ERP is required.
• Proven experience in establishing budget function will be added advantage.
• Advance knowledge in the application of Microsoft Office Suite particularly Excel and PowerPoint.

Required Skills

• Interpersonal skills
• Planning and organizational skills
• Ability to negotiate diplomatically
• Ability to delegate the appropriate responsibility, accountability and decision-making authority with regard to performance management and professional development
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage

Leadership Competencies

Core Competencies

Functional Competencies

TENURE OF APPOINTMENT:

The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:

Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

The salary attached to the position is an annual lump-sum of US$  85,212.07  (P2 Step 5) inclusive of all allowances for internationally recruited staff, and US$  66,751.81 inclusive of all allowances for locally recruited staff of the African Union Commission.

APPLICATION INFORMATION

Applications must be submitted no later than June 16, 2025 11h59 p.m. EAT.

-Only candidates who meet all job requirements and are selected for interviews will be contacted.

-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas (Bac+2), Bachelor’s degrees (Bac+3), Master’s degrees (Bac+5) and any relevant certificate in line with the area of expertise.

-The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.

-Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles.

These countries include: Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.