Finance Officer -Assosa

The purpose of the Officer position is day to day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.

General responsibilities:

• Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
• Implement delegated support function portfolio according to plan of action
• Prepare and develop status reports as required by management
• Promote and share ideas for improvement of the Finance function
• Ensure that all finance transactions are in compliance with NRC Finance Handbook, other NRC policies and door requirements
• Prepare documents as required by line manager

Specific responsibilities

• Ensure, in coordination with the relevant project staff, that project / program expenditures are incurred consistent with grant agreements and grant budgets
• Assist in accounting procedures reviews to ensure compliance with all the applicable accounting laws and statutory regulations, and NRC policy requirements
• Assign duties, supervise, train and line manage the Finance Assistants.
• Supervise bank and cash boxes reconciliations on daily and monthly basis in Metekel field office.
• Establish a good tracking system for advances and ensure that clearance of advances is done on time.
• Ensure accurate maintenance of all financial and accounting files and transactions
• Ensure that weekly, monthly finance reports are prepared on time.
• Daily verification of POs, PRs Bid Analysis, per diem claim and other documents within the Technical Finance Officer threshold.
• Ensure accurate reporting from all NRC’s Implementing Partners
• Conduct and following up financial reports with Implementing Partners (IP) and report any violation for the terms of signed agreement between IP & NRC.
• Ensure proper and adequate filing system for financial documents
• Verify that all transactions have complete supporting documents and ensure that all costs are timely booked into Agresso on a daily, weekly and monthly basis
• Support to ensure monthly closure is completed according to the timeline provided in the finance handbook.
• Follow up to ensure prompt processing of daily vendor payments and ensure that all supporting documents are complete and accurate before payment is done.
• Collaborate with the financial institutions to ensure that queries related to payments are timely resolved (return payments, under/over payments of staff, suppliers, and contractors incorrect account details etc)
• Responsible for the archive of financial documents in Metekel field office and make sure that all the documents are scanned and prepared according to NRC filling guidance.
• Facilitate daily cash counts and safeguard of cash in the office.
• Prepare all necessary information for internal or external audits
• Support field offices   on finance matters when needed.
• Perform other related tasks that will be assigned by line manager.

Generic professional competencies for this position:

• Bachelor’s degree in accounting and Finance
• Minimum of Three years of experience working as a Finance officer in a humanitarian/recovery/emergency context
• Previous experience from working in complex and volatile contexts
• Computer skills (Common Microsoft Windows and Office applications);
• Excellent interpersonal and communication skills.
• Ability to organize and prioritize work;
• Ability to work under pressure and meet deadlines;
• Documented results related to the position’s responsibilities;
• Knowledge about own leadership skills/profile;
• Fluency in both spoken and written English.
• Able to use policies and procedures to solve problems, and be proactive in bringing ideas and solutions
• Able to maintain good relations with colleagues and suppliers, even in difficult circumstances, always maintaining professionalism when representing NRC
• Keen to work in a busy environment, and take pride in working hard and achieving results

Behavioral competencies

The following are essential for this position:

• Knowledge of the context in the areas NRC operates
• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect