Finance Officer

Job Roles:

The job holder’s duties and responsibilities are outlined as follows:

1.     Review financial documents guided by the Financial Guidelines of the organisation and follow up on any gap areas.

2.     Prepare and process payment requests by ensuring that all necessary and proper support documents are attached, and the correct codes have been used and all necessary approvals have been obtained.

3.     Ensure all suppliers are paid on time by performing an accurate Accounts Payable payment run on a weekly basis.

4.     Maintain proper and accurate accounting records by filing documents in a timely manner monthly.

5.     Make and monitor web bank guided by the Financial Guidelines of the organisation including monitoring bank balances weekly and report any anomalies to the Finance Manager.

6.     Prepare and maintain in file the monthly bank reconciliations as per the Monthly Schedule.

7.     Maintain monthly balance sheet reconciliation schedules for all Balance Sheet Accounts.

8.     Inputting and verifying data in the ERP system in accordance to Ed Dev Trust Finance Guidelines.

9.     Perform regular ERP system checks as directed by the Finance Manager.

10.  Assist in the preparation of financial reports/submissions for presentation to the various clients and Head Office under the guidance of the Finance Coordinator or Finance Manager.

11.  Assist in the preparation of all relevant Ethiopia statutory returns by ensuring these are prepared in compliance to the statute and paid on time.

12.  Assist in preparation for internal and external audits by availing support documentations and relevant audit schedules.

13.  Advise and provide support for non-finance staff by providing training on the organisation’s financial processes.

14.  Ensure all financial transactions and records are undertaken and maintained in accordance with Ethiopia laws by understanding and applying these laws.

15.  Develop ideas and ways in which office systems can be made more efficient and cost-effective, whilst respecting project and operational needs.

16.  Any other reasonable duty as may be assigned that is consistent with the nature of the job and the safe and effective operation of the organisation.

Person Specification:

Knowledge

Essential:

• Excellent written and oral English Language skills

§  Should have BA degree in Accountancy or an ACCA or CPA (K) or equivalent

§  Excellent MS-Excel skills

§  Excellent analytical and numerical skills

§  Excellent Time management skills

Experience

Essential:

·       At least 5 years of relevant work experience

·       Experience working with an ERP system (Business World On highly desired)

·       Must have minimum three years’ experience in a multi-project accounting department

·       A thorough understanding of accounting concepts and financial procedures for development partners e.g. FCDO, EC & USAID

·       Experience of explaining variances and dealing with any queries.

·       Proven experience of being proactive by identifying areas of concern or areas for improvement

Skills:

Essential:

·       Must demonstrate the following competencies: Interpersonal skills, efficiency in task execution

·       Ability to compile and analyse data required for reports

·       An effective communicator

·       Excellent time management

·       Ability to work to precise deadlines

·       Proficiency in Microsoft Suite packages (Advanced Excel highly desirable)

·       Ability to work independently and as an effective team member