Finance Officer

Organizational Description: 

Ethiopian Midwives Association (EMwA) is a legally registered, autonomous, and not-for-profit professional association established in 1992 and re-registered under the new civil society proclamation. Ethiopian Midwives Association (EMwA) operates in all regions of Ethiopia by using and works for the quality of midwifery education and care. EMwA has been a member of the International Confederation of Midwives (ICM) since 1993.

The primary goal of EMwA is to contribute towards the reduction of maternal and child mortality and morbidity in Ethiopia, which are the Sustainable Development Goals (SDGs) global initiatives. The vision of the association is to see every woman, newborn, and their family have access to standard midwifery care. The mission of the association is to promote and enhance the expansion, performance and status of midwifery profession through adapting quality and evidence based practices; adhering to the code of ethics and conduct empowering the professionals.

Position summary:  

Under the supervision of the Finance and Admin Manager and following the EMwA’s financial and accounting policies and procedures, the Finance Officer is responsible for the execution of all financial matters of the association. The Finance Officer plays a key role in the performance of effective, efficient and professional operations of the Finance and Admin Department  and ensures that the highest standards of financial management to be achieved the donors’ and the government’s rules, regulations and requirement compliance meet.

Major Duties & Responsibilities

• Responsible for income, expenditures and properties of EMwA are well accounted for and for the keeping of proper and updated accounts of financial and property transactions of the association.
• Perform towards the highest standards of financial management to be achieved; EMwA’s financial policy, donor financial regulations and government requirements are strictly adhered to in the day to day activity of the unit /department.
• Participate in planning and implementing the activities of the Finance Department and prepare periodic financial reports.
• Ensures transactions of different projects are properly recorded, posted, coded and entered into the financial accounting System on timely basis as per the Finance policy of the association.
• Reviews bank reconciliations and tracks the updates, unreconciled differences and investigate the outstanding payment and receipts /deposits.
• Prepares payment vouchers, journal entries and reconciles general ledger and subsidiary accounts.
• Prepare and facilitate payroll process and all related payments.
• Prepare year-end accounts closure and support the process of internal /external Audits.
• Implement the annual plan of the Department including any special tasks or projects approved by the Management and /or Finance and Admin Manager;
• Support and guide Departments or staff to integrate their operational plan with the financial plan and share financial and budget utilization periodic updates every month.
• Ensure that proper books of accounts and records are maintained in line with the association’s financial policies and procedures, donor and government requirements;
• Provide support for the preparation and consolidation of budget, disbursement /transfer of funds, budget variance tracking report and analysis;
• Ensure that goods received are checked for quantity, quality, and prices, against purchase documents, such as purchase orders, specifications, delivery notes and packing lists;
• Participate in reviewing store /purchase requisitions, receiving reports, issue vouchers and follow up their timely recording in the proper cards or registers /Fixed asset register;
• Support in standardizing the arrangement, shelving, location, classification and coding of the materials and other stock items for easy traceability;
• Establish and maintain good working relationships with other Departments , employees and other stakeholders;
• Perform other duties assigned to him /her by the immediate supervisor.

Department /Unit: Finance and Admin

Reports to: Finance and Admin Manager

Location: EMwA HO, Addis Ababa

Job Category : Professional

Education:

• BA Degree in Accounting and finance.

Experience:

• 4 years of relevant experience on similar /related position.

Additional Training:

• Peachtree Accounting Training Certificate

Competencies/ Personal attributes

• Commitment to the vision, mission, core values and goals of EMwA.
• Ability to maintain confidentiality and foster trust and respect.
• Self-motivated and highly organized, detail oriented
• Flexible and able to work well under pressure.

Languages

• Fluency in spoken and written English and Amharic

Desired Criteria (An Asset)

• Experience in I/NGO environment and/or working in donor-based projects are advantageous is an asset
• IPSAS accounting Training Certificate is an asset

• Other Accounting application Software training certificate is advantageous