Finance Officer

 JOB SUMMARY

Under the supervision of the Finance and administration manager  and following the EMA’s policies and procedures, The Emergency grant finance officer is responsible to ensure the financial operations of the secretariat in the head office as well as in the project sits (regional health centers) functions efficiently in the area of financial planning, accounting & management, contorting/monitoring and reporting. The Finance officer will have the ability to work independently on EMA’s planed core activities, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Duties and Responsibilities

• Ensures that accurate and timely accounts are completed in accordance with guidelines of RTSL and EMA financial policies and procedures.
• Ensures safe custody of adequate supporting documents to be maintained in accordance with EMA policies and procedures.\
• Closely work with assigned regional coordinators for facilitation source documents of perdium or transportation payments for trainees, trainers, organizers  and hotel services;
• Analysis   quoted price comparison on Performa for refreshment package service and submits to admin. & finance manager for review;
• Gather pertinent information such as hotel service providers, trainees, trainers, organizers bank account details at each health facility or regional training centers from assigned regional coordinators;
• Regularly submit all prepared supporting documents for payment facilitation through bank;
• Assembles documents for data input in the accounting system, verifying project numbers/codes, resource numbers and total costs.
• Reviews payment requests for accuracy, completeness, compliance, level of authorization and clarity on the invoices;
• Supports the finance team working on different financial transactions or different projects.
• Ensures transactions of different projects are properly recorded, posted, coded and entered into the financial accounting system on timely basis as per the finance policy of the Association.
• Prepares payment vouchers, journal entries and reconciles general ledger and subsidiary accounts of the grant project.
• Prepare and facilitate payroll preparation process and all related payments for HO & Regional level project coordinators.
• Assists and advises project coordinators in financial reporting and internal control related matters.
• Prepares check & bank transfer letters for Payments & verify financial supporting documents and proforma documents.
• Assist in the procurement process in the process & give financial feedback to the procurement committee in accordance with rules & regulations of the Association’s procurement policy.
• Prepare rental vehicles movement report for timely vehicle rent payment facilitation
• Perform other duties assigned to him /her by the immediate supervisor.