Finance Manager -Dessie, Ethiopia

Level 3:  the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff.

Lead and manage the central payroll management and national staffs benefit and confirming government local law is adhered, assist the Treasury and Disbursement head in ensuring that smooth, robust and adequate financial systems and procedures are in place.

Reports to: Area Director

Staff Directly Reporting to this Post:  Finance Coordinator (posting), VAT and tax Officer, Assistant Financial Accountant.

Dotted line relationship: –Treasury and Disbursement Head; Accounting Unit; Budget Holders and Logistics

Functional relationship– HR, Logistics, functional departments at the CO and Hubs and FOs

1. Central Payroll management

• Ensure that the central payroll management is managed and updated effectively
• Maintain the accuracy and reconciliation of the payroll consistently.
• Ensure salary is deposited to individual accounts on the 21^st of the calendar month.
• Ensure the Agresso system balance is matched with the manual payroll copy for yearend audit.
• Timely recording of the monthly payroll to respective field offices cost centre
• Focal person for donor and statutory payroll and staff severance audit

2. Provides support to the CO treasury and disbursement Coordinators

• Ensures availability of funds for sub-offices and the country Office
• Monitors CO banking operation and intra bank transfers.
• Ensures documentation of CO bank statements and bank reconciliation on monthly basis,
• Ensures that there exists appropriate segregation of duties and responsibilities within the treasury function
• Ensures safe security of cash in the office and coordinate weekly and monthly cash counts, including spot counts;

3. Staff benefit and severance provision

• Prepare the overall national staff’s severance provision regularly and post to respective field office cost centre.
• Ensure accuracy, verify end contract severance payment for EtCo staffs, and advise field office finance team on the computation of staff benefit/severance.
• Reconciliation of the national staff severance between agresso balance and agency liability for yearend review and audit
• Regular amortizing of national staff medical and life insurance prepayments as per the HR master list

4. Ensures all payments are appropriate

• Checks all the process of cash disbursement requests are complete with regards to documentation and authorised by designated BH or SMT
• Ascertains that expenditures are allowable, allocable and reasonable and according to approved budget line items and/or agreement;
• Keeps follow up of records, cheques, receiving and issuance process of all unused /used cash receipt vouchers, with holding receipt and, as required by internal control procedure of the Agency
• Ensure daily posting of transactions on to Agresso/Account Payable
• Ensures the completeness and approval of petty cash replenishment vouchers
• Ensures that all requests and payments processed on time;

5. Local law liabilities and SCI Internal Control

• Ensure Income taxes, pensions and withholding taxes are deducted from all salaries relevant benefits and suppliers/consultants and paid to ERCA according to the legislation requirements
• Ensure VAT is claimed in a timely manner to USAID
• Maintain and update the VAT reconciliation and schedules.
• Closely follow up with award team for newly USAID award VAT qualified.
• Ensure that compliance with SCI policies and procedures, internal controls and complete documentation relating to disbursement are maintained in processing payroll, staff benefits, employee tax and petty cash.
• Ensure that payments are completed within agreed time table and only when they are authorized
• Ensure that payments are fully authorized, accurately coded to appropriate awards and that they are all captured in Agresso on a daily basis.
• Make sure there is a close follow up on timely settlement of advances

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency
• Commitment to Save the Children values

QUALIFICATION

Bachelor Degree from recognized University in Accounting or Finance.

EXPEREINCE

• Work Experience 8 years, out of which 2 years’ experience directly related to the post.
• Fluency in English, both verbal and written, preferred

KNOWLEDGE SKILLS AND ABILITY

• Special Training- Computer literate,
• Other Requirements Knowledge of local laws of the country
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies

Scope & complexity of decision making (choose the appropriate description and delete the rest)

• Able to work in line with
• Expected to make decisions on well-established procedures, under close supervision
• Able to make decisions within a range of established alternatives
• Able to solve problems by selecting the most suitable procedure or method within guidelines and precedents; direction sought when solutions not within established guidelines or precedents
• Able to make decisions using creativity and some independent judgement within realm of current scope of work; Decisions typically made in order to resolve and adapt current solutions or introduce new procedures and practices

PERCENTAGE OF TRAVEL (Out of duty station if applicable).

10% of her / his time is required to travel to Hubs / FOs to ensure compliance and

COMPETENCIES (Choose the competency appropriate for the role and delete the other. 3-5 competency should be enough)

SC Values are: Accountability, Ambition, Collaboration, Creativity and Integrity. To meet the value system the post holder is expected to demonstrate the following Competencies on ongoing bases ( this varies according to the position please consider the below as example)

• Leading (align with Ambition, Integrity collaboration and creativity)

Leading and Inspiring Others: Demonstrate leadership in all our work, role models our values and articulates a compiling vision to inspire to achieve our goals for children

Delivering result: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/ organisation.

Developing Self and Others: Invest time and energy to actively develop self and others to help realise their full potential and to build the organization capability for the further.

• Thinking (align with Ambition, creativity, Collaboration and Creativity)

 Problem solving and decision making: Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation and making appropriate judgements.

Innovating and Adapting: Develop and implement innovative solutions to adapt and succeed in an ever-changing uncertain work and global environment.

Applying technical and professional expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organisation.

• Engaging (align with Collaboration, Creativity,  

Networking: Builds and use sustainable relationship to support the work of save the children

Working effectively with others Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.

Communicating with Impact: Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.