Finance Manager

Locations: Addis Ababa, Ethiopia

Deadline: Jul 12, 2025

Job Description

Finance Manager, Ethiopia – Data.FI

About Palladium:

Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 4,000 talented, motivated, and diverse staff of all religions, races, languages, and gender identities.  

Project Background:

Palladium is implementing the USAID-funded Translating Data for Implementation (Data.FI) award. Data.FI is a $180 million project which serves as USAID’s primary mechanism for data, technology, and health information systems to support HIV activities across strategic PEPFAR countries.  Data.FI is part of a suite of large-scale global HIV programs that USAID has awarded and represents the next generation of HIV/AIDS programs. Data.FI plays a key role in USAID’s goals of helping partner countries on their Journey to Self-Reliance and transitioning local organizations to prime recipients of USG funding.

The overall goal of the Data.FI project is to improve global, regional, and national in-depth analyses of HIV epidemiologic and program data that can be directly applied to expedite the achievement of PEPFAR targets to attain and sustain control of the HIV epidemic.  The focus also includes directly supporting host country governments and implementing partners to further enhance existing health information system platforms to inform management responses to well-defined gaps in HIV/AIDS programming. 

In order to ensure rapid access to high quality data, Data.FI works towards: accelerating data utilization to rapidly course correct and take to scale cost-effective and impactful activities, models and approaches required to attain and maintain HIV epidemic control; scaling and optimizing in-country health information system capabilities to collect, exchange, adapt, govern, and visualize information in order to track the attainment and maintenance of HIV epidemic control; and supporting the transition of prime funding and implementation to capable local partners.

Position Summary: 

Finance Manager is a full-time position to support the local activities and oversee the Ethiopia Data.FI project finances through an office based in Addis Ababa, Ethiopia. This position is responsible for managing and directing the finance, accounting and financial administration, and reporting of the project, including budget administration, accounting, banking and cash management and financial reporting. The position reports to the Chief of Party on a day-to-day basis with specific financial reporting to Director of Finance & Administration at Palladium’s US office in Washington, DC. This position will also supervise finance and administrative staff located in Addis Ababa, Ethiopia.

Primary Duties and Responsibilities: 

• Oversee day-to-day financial management and accounting for the projects; maintains and manage financial accounts in coordination with Project Director and the Palladium DC office.
• Ensure that the project meets all donor financial requirements and complies with donor policies and regulations.
• Assist in establishing, maintaining, and updating organizational financial policies and procedures to guide the work of project staff and management.
• Prepare and track project budgets and budget projections; reviews expense reports, vouchers and payment requests, including proper back-up documentation to ensure compliance with established Palladium systems and the client’s rules and regulations.
• Work with the COP, Activity Manager (AM), Director of Finance and Administration, and Project Delivery Manager in Washington DC to develop annual budgets, projections, financial plans, costing estimates and monthly cash forecasting.
• Maintain regular communication with the senior leadership team at HQ by providing relevant and timely financial information for planning and decision-making purposes.
• Ensure timely payments to staff, consultants, and vendors.
• Work closely with Project Delivery to implement monthly payroll accurately and on time, keep accurate and updated records and conduct regular reviews of staffing financial information.
• Oversee payments to vendors and contractors, consultants and other relevant parties and ensure that proper documentation is present; tracks all tax withholding information that is readily updated and available to project leadership.
• Ensure employees’ Travel Expense Reports (TERs) and Travel Advances (TAs) are submitted on time and reconciled properly.
• Maintain complete, accurate and timely financial records; prepares and submit monthly financial reports as directed by Director in timely manner; and supporting documents are filed appropriately in hard and soft copies.
• Maintain and oversee internal controls; prepares estimates of monthly cash requirements for HQ; coordinate with the Project Delivery Manager from Palladium DC; manage project bank account, reconciles monthly accounts and bank statements; submits receipts and invoices.
• Participate in regular meetings (phone or Skype) with Washington DC staff to discuss financial items.
• Ensure field vouchers are prepared accurately, supporting documents are in place, and all transactions are coded in accordance with chart of accounts and project charge code(s).
• When applicable, assist with an internal or external audit activity.
• Establish processes and systems to manage, disburse and oversee small grants, as required.

Required Qualifications:

• A bachelor’s degree (minimum), or a master’s Degree (desirable), in Accounting, Business Management, or other relevant fields.
• At least 8 years of work experience in broader finance and administration management with an international organization, including office management, HR, finance, IT, and logistics.
• Demonstrable financial management experience on U.S government-funded programs, including U.S. government policy, procedures, and reporting requirements.
• Experience developing, managing, oversight, and reporting on multi-million-dollar budgets.
• Excellent financial and analytical skills.
• Experience directly managing finance and administration staff persons.
• Proven problem identification and resolution experience with budgeting, forecasting, banking, tax authorities, foreign currency transactions, and other related issues.
• Able to communicate effectively and excellent interpersonal skills to form effective working relationships at all levels.
• Experience with QuickBooks, Costpoint and other accounting and budget monitoring tools
• High level of computer literacy.
• Proven experience in managing expenditure within budget.
• Must be legally authorized to work in Ethiopia.

Equity, Diversity & Inclusion

 – Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success, and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodation to be made due to a disability, or you are a neurodivergent individual or for any other circumstance, please email our team at: accessibility@thepalladiumgroup.com and we will be in touch to discuss.

Safeguarding 

– We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. 

All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.  

Note: Application are received and reviewed on rolling basis, Apply as soon as possible. Palladium reserves all rights to close the advertisement before the Deadline.

 

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