Finance Management and Administration Specialist

GIZ- Internal/External Vacancy Announcement ‘# vacancy number 056/2025’

“Land Governance Project (LaGo III)”

Brief Description of the project/ unit

GIZ LaGo III The Technical Cooperation module aims to create the conditions necessary for land consolidation procedures through capacity development at government agencies at regional and national level as well as in the private sector.

Duration of contract: Until January 31, 2026, with possible extension

Application deadline: 13 June 2025

Required Candidates: 1

Place of Work: Hawssa

Responsibilities:

The Finance Officer is responsible for:

• Ensuring the smooth and compliant functioning of the overall financial and accounting system in accordance with GIZ procedures and compliance policies.
• Managing project accounting using WINPACCS, following up and in time settlement of third-party receivables, VAT reimbursement, and withholding tax settlement receipts in accordance with the Processes and Rules (PuR).
• Overseeing cash flow management for the project, including petty cash and bank transactions.
• Coordinating effectively with colleagues in the project, remote offices, country office, partner organizations, and the GIZ Ethiopia & Djibouti Clusters on financial matters, as well as provision of support.
• Monitoring and ensuring that all financial services and transactions are processed accurately and timely, in line with GIZ guidelines.
• Managing inventory control using WINPACCS asset software (and new coming tools which are going to be in place with S4GIZ) and ensuring proper handover of assets to partner organizations.
• Managing financial and administrative functions for the entire regional office, as well as providing support to the Clusters.

General Tasks:

• Draft and conclude local service contracts, Financing Agreements (FAs), Local Subsidy Contracts (LSCs), and consultancy agreements in compliance with GIZ and donor (e.g., EU Kofi) principles, monitoring on settlement of obligations in accordance with GIZ guidelines.
• Manage travel arrangements using GIZ’s internal tool (e.g., CONCUR) and follow up on timely settlement of travel advances.
• Ensure timely processing and payment of utility bills, taxes (e.g., VAT, withholding), and monthly local and foreign currency transactions.
• Verify and prepare vouchers and supporting documents for payments and internal transactions, ensuring correctness and completeness.
• Monitor and manage accounts payables/receivables, fund requirements, and prepare monthly fund transfer requests to the Project Addis Ababa office.
• Perform monthly bank and cash reconciliations between WINPACCS, Cash Book, and actual balances.
• Maintain and update the fixed asset register and inventory, including tagging and conducting annual physical asset counts; ensure accurate use and invoicing of project materials.
• Compile VAT documentation, prepare claim summaries, tax declarations, and follow up with GIZ Office on reimbursements and settlements.
• Monitor daily cash flow, liquidity levels, and bank balances, ensuring safe custody of unused receipts and checks. Prepare vouchers, including supporting documents for payments and internal transaction vouchers.
• Provide documents for audits and internal controls, and support follow-up of audit findings.
• Support logistics, including field trips, workshops, procurement facilitation, and associated payments.
• Maintain monthly Fuel Management System (FMS) records, including logbook checks and mileage tracking across projects.
• Provide financial training and support to partners, particularly woredas receiving local subsidies.
• Attend meetings, deliver training, and coordinate with the project Addis Ababa office and Country office for timely submission of financial documents.
• Handle confidential information with discretion, especially in the areas of finance and personnel.
• Perform other related duties as assigned by the supervisor.
• Coordinate and oversee the carpool operations.
• Backstopping and close cooperation with other F&A staff members.

Internal Control:

• Reviews classification of all vouchers/receipts according to completeness and to cost centers/costs category/legal as sent by the project and corrects them accordingly in timely manner.
• Provides advice and guidance in finance matters to project staff and in cluster if required.
• Manages internal control based on GIZ’s Internal control manual.