Finance Expert -3 Positions

ORGANIZATIONAL OVERVIEW

The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is working to boost its’ institutional strength with a special focus on enhancement of human resource capacity. Accordingly, NEBE would like to invite applicants for Finance Expert position who meets the following requirements.

Required number: Three

Reports to: Head, Finance and Budget Department

Duty station: NEBE Head Quarter, Addis Ababa

Duration: Four Months with the possibility Extension

Job Summary

The Finance Expert is a specialized professional responsible for assisting financial planning, processing payments, financial recordings, audit preparations and financial decision support. This role involves supporting financial operations, maintaining records, providing recommendation and assisting in audits to promote transparency and accountability in public financial management.

Duties and responsibilities

Financial Transactions

• Check and verify payment request documents before processing the payment
• Make payments using internet banking, cheque, bank letter or other payment methods
• Record invoices in the financial system and follow-up the invoice’s approval process until it is finally approved
• Ensure timely delivery of VAT/WHT receipts to suppliers
• Make sure the payments are made for the approved invoices in the financial system and on the other hand, make sure it is deducted from the bank account
• Prepare and process monthly staff payroll and deductions in the system
• Record collected revenues in the system based on deposit slips
• Follow-up and settle receivables that the finance expert has recorded by himself and settle it
• Ensure timely clearance of outstanding balances and invoices.

  Departmental Planning

• Assist in the development and implementation of finance department plans aligned with organizational objectives.
• Provide recommendations and scenarios for budget utilization and financial procedure improvements

  Financial Reporting & Documentation

• Maintain accurate financial records and ensure proper documentation.
• Submit financial documents in a proper transaction detail order.
• Assist in compiling reports for internal and external audits.

  Expenditure & Cash Flow Management

• Monitor daily transactions and ensure timely processing of payments.
• Assist in forecasting financial needs and expenditure planning.

  Compliance & Internal Control

• Ensure financial transactions comply with public financial management laws and regulations.
• Assist in risk assessments and internal control checks.
• Support audits by providing necessary documents and explanations.

  Use of Financial Systems

• Utilize financial management systems like IFMIS or ERP for data entry and reporting.
• Ensure data accuracy and integrity in financial systems.
• Generate financial reports using accounting software

  Stakeholder Coordination

• Assist in financial communication with banks
• Support collaboration between finance teams and auditors
• Provide financial data and document for decision-making.

  Financial Analysis, Financial Reporting & Decision Support

  • Assist in analyzing financial data and provide insights for decision-making
  • Assist in financial reports preparation, including financial statements and budget variance reports

  Financial Compliance:

• Ensure compliance with financial regulations, accounting standards, and internal directives.
• Support internal and external audits, providing necessary documentation and addressing audit queries.

  Financial System

• Utilize Integrated Financial Management Information System or ERP for financial management
• Ensure data accuracy and integrity within financial reporting systems
• Assist generate real-time financial reports for analysis and decision-making

  Cross-functional Collaboration:

• Collaborate with various departments to understand their financial needs and provide strategic financial support.
• Build strong relationships with internal stakeholders to facilitate effective communication and collaboration.
• Perform any other duties as assigned by your line manager

Specification:

Education and Work Experience:

• MA or BA degree in Economics, Accounting and Finance, Business management or related field.
• 5 years for Masters or 7 years for Degree relevant Experience.

  Know-How (Skills) (Technical competencies)

• Proficiency in financial modeling, data analysis tools, and financial management.
• Strong analytical and critical thinking skills, with the ability to interpret complex financial data.
• Excellent communication and presentation skills, with the ability to convey financial concepts to both financial and non-financial stakeholders.
• Ethical mindset with a commitment to transparency, integrity, and responsible financial practices.

Behavioral competencies:

• Adaptability/ flexibility,
  • Willingness to adhere to all principles of confidentiality and impartiality,
  • Data protection/Sensitivity,
  • Maintaining organizational etiquette, Integrity and Honesty,
  • Operating in a collaborative and cooperative environment,
  • Ability to thrive in a fast-moving environment, with an emphasis on high performance, teamwork, accountability, and results,