Location: , Ethiopia
Job Description
External Vacancy Advertisement
Position: Finance Coordinator
ROLE PURPOSE:
The Finance Coordinator is under the general supervision of the Area Finance Manager, Provide technical support to Field office Operations Managers (FOM), Budget Holders (BHs) & Finance Team; to ensure that financial functions within the Field office are managed with efficient and effective ness: Ensure that Financial reports are made timely and financial information is available any time for users, managers, donors and government officials; that, funds collected by the Field office are correctly utilized as per donor requirement, the local government directives and SCI rules and procedures without violating the GAAP.
KEY AREAS OF ACCOUNTABILITY:
Planning and Budgeting
- To provide technical support to Field Operation Manager, Budget Holders in their role development of Project budgets proposals.
- Prepare annual Master budget and analyze the budget gap of the year and advise the concerned body about the solution.
- Partake and provide information about administrative cost during preparation of project budget proposals.
- Check the availability of budget before payment request is affected.
Financial Accounting, Reporting and Control
- Assist and train the Finance team in analyzing, journalizing and recording of financial transactions.
- Collect monthly cash flow projects from project managers and summarized finally send timely to Country office treasury unit.
- Give technical support for budget holders and newly recruited staff.
- Ensure that the necessary support documents are attached.
- Ensure timely cash forecast is submitted to CO.
- Ensure the payments made within the authorized SOD level.
- Prepare monthly financial reports by using Agresso FMS
- Ensure that internal control over cash exists in a good status.
- Ensure that the Aggreso System is working properly in the field office and any interruption or problem is reported immediately to concerned section; also ensure that financial data backups are taken regularly.
- Respond on time the financial and Award related inquiries raised from line manager and country office Awards, treasury and reporting section.
- prepare a schedule for regular supervision from country office in order to ensure that financial management procedures are respected.
- Ensure that government obligations are settled monthly.
- Reconcile all balance sheet accounts on monthly bases.
- Checked & reviewed all financial documents before a monthly financial report is closed.
- Ensure that a good filing system within the sub office.
Award related Management:
- Provide technical support for budget holders on the budget utilization.
- Provide monthly budget verses actual report.
- Ensure all budget codes are properly used for all transactions.
- Ensure compatibility of Financial and narrative reports
- Provide support and information in the process of grant complaint audit to the donor auditors.
- Control all Floats are complying with the organization advance policy.
- Ensure that funds transferred to partner agencies, whether government or NGOs, are properly accounted and documented; And also, to conduct regular supervision for proper fund utilization and documentation.
- Ensure cash availability throughout the accounting period.
- Work closely with project managers, operation manager and others support and program staff.
Managing subordinate staff
- Manage, guide, control and coach the subordinate staff.
- Plan with them and evaluate their performance.
- Build team sprit among them (finance section)
QUALIFICATIONS AND EXPERIENCE
- BA degree in accounting or equivalent combination of education
- Minimum 4 years of experience in finance.
- Excellent proven knowledge in MS Office (Excel, Word, Outlook)
- Familiarity in using Accounting Software’s: Agresso system is preferable.
KNOWLEDGE SKILLS AND ABILITY
- Strong accounting and analytical skill
- Willingness and ability to dramatically change work practices, flexibility in working long hours and ability to work with incoming surge teams.
- Excellent interpersonal, communication and presentation skills.
- Fluency in written and spoken English.
- Commitment to Save the Children values.
- Teams, in the event of emergencies
Desirable
- NGOs Experience working in a complex multi-culture working contexts in any one of the Support Services Areas and Experience in staff management.
Additional job responsibilities
- The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Additional Note
Hardship allowance will be paid 50% of the basic salary for Female staff and 40% of basic salary for Male staff
COMPETENCIES
- SC Values are Accountability, Ambition, Collaboration, Creativity, and Integrity. To meet the value system, the post holder is expected to demonstrate the following competencies on an ongoing basis.
- Leading Delivering result: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/organization.
- Thinking Applying technical and professional expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practices within and outside the organization.
- Engaging
- Working effectively with others: Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
- Communicating with Impact: Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.
We offer a competitive package in the context of the sector. The duty station of the position holder will be in Sekota for Nine Months. This role is offered on the basis of national terms and conditions only.