Finance Coordinator – Gode, Ethiopia

Level 3:  Level 3: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).

Reports to:  Field Operations Manager & Dotted Line management to Area Finance Manager East.

Dimensions: Save the Children works in 9 regions in Ethiopia with a current staff complement of approximately 1,800 staff and Warrant expenditure of approximately $90+ million each year.

Staff Directly Reporting to this Post: Finance Officer(s)

•  Reviews, verifies and ensures that financial documents are in accordance with Save the Children International financial policies and procedures for payment.
• Prepare the necessary accounting/adjustment journal entries when required;
• Ensure that all project expenditures are made within available budget, after proper approval and appropriate coding and posting of data to Agresso system with in the month.
• Provide necessary inputs for cash forecast consolidation and budget planning to be reviewed and consolidated by Senior Finance Coordinator for CO submission.
• Maintain an adequate cash flow to ensure that there is sufficient cash to cover project activities and plans.
• Support the delegated Budget Holder in confirming availability of funds for all requests for payment or charges to awards.
• Provide monthly internal financial reports to BH on actual v budget spend and analysis of grant financial performance – Awards & Finance.
• Prepare salary mapping monthly/quarterly and disseminate to all support staff for their use and follow up the utilization every month.
• Ensure that all taxes collected from Filed Offices staff, and vendors are summarized & paid to the tax authority monthly; within the time frame set by the authority.
• Reconcile payroll register manual versus Agresso record every month.
• Make sure all collections deposited into bank and all deposits booked into system are cleared before the month close.
• Ensure Program and Staff advances are regularly monitored and maintained at a minimum level.
• Make GLACOS upload/post after a detailed review of financial documents.
• Prepare adjusting entries for reclassification of the transaction from one SOF to another or correction of wrong account lines and DEAs.
• Ensure Complete Financial documents are complete, scanned and archive on or before 15th of the following month after Hard Close.
• Provide information and support to donor and annual external/internal audits as required.
• Makes sure purchasing procedures are respected, and that expenditures and purchase requisitions made are correctly coded with account codes, funding source and Program codes
• Make sure all procurement payments more than $100 be paid through ProSave and have all relevant documents uploaded in the system.
• Ensure all ProSave payments processed and post on time.
• Ensure that project assets and stocks are tracked on a regular basis.
• Accomplishes other related tasks and duties that would be assigned by the supervisor.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary capacity to improve performance and applying appropriate measures when results are not achieved.

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

QUALIFICATION

•  BA degree in accounting or equivalent combination of education and work experience
• Minimum 5 years of relevant experience.
• Excellent proven knowledge in MS Office (Excel, Word, Outlook)
• Familiarity in using Accounting Software’s: Agresso system is preferable.
• Experience in staff management is desirable.

KNOWLEDGE SKILLS AND ABILITY 

• Strong accounting and analytical skill
• Willingness and ability to dramatically change work practices, flexibility in working long hours and ability to work with incoming surge teams;
• Excellent interpersonal, communication and presentation skills;
• Fluency in written and spoken English;
• Commitment to Save the Children values
• Teams, in the event of emergencies

Scope & complexity of decision making (choose the appropriate description and delete the rest)

• Able to work in line with strict adherence of specific policies and supervisor’s order.
• Expected to make decisions on well-established procedures, under close supervision
• Able to make decisions using creativity and some independent judgement within realm of current scope of work; Decisions typically made in order to resolve and adapt current solutions or introduce new procedures and practice