Finance Coordinator -Bale Field Office

Level 2: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).

The purpose of the Finance Coordinator is to maintain proper records in compliance with the financial policies and procedures of Save the Children International. The position holder prepares accurate and timely financial summaries and reports and control bank account balances and cash holding to optimal balance. She/he is responsible to review the accounting records, transactions, Employee Benefits Package, & Government taxation.

Reports to: Directly reports to Head Of Bale Field Office and a dotted line functional management relationship with Finance Manager at South Area office and May provide reports to SCI CO Finance Unit.

Providing Donor Finance reports, Government Finance reports, and Monthly reports to Program Staff.

Staff Directly Reporting to this Post: – Finance Officers (#2)

• Reviews verify and ensure that financial documents are following Save the Children International’s financial policies and procedures for every payment.
• Abide in Donor Financial compliance requirements
• Prepare the necessary accounting/adjustment journal entries when required;
• Ensure that all project expenditures are made within the available budget, after proper approval and appropriate coding and posting of data to the Agresso system within the month.
• Provide necessary inputs for cash forecast consolidation and budget planning to be reviewed and consolidated by Senior Finance Coordinator for CO submission.
• Maintain an adequate cash flow to ensure that there is sufficient cash to cover project activities and plans.
• Support the delegated Budget Holder in confirming the availability of funds for all requests for payment or charges to awards.
• Provide monthly internal financial reports to BH on actual v budget spend and analysis of grant financial performance – Awards & Finance.
• Prepare salary mapping monthly/quarterly and disseminate it to all support staff for their use and follow up on the utilization every month.
• Ensure that all taxes collected from Filed Offices staff, and vendors are summarized & paid to the tax authority monthly; within the time frame set by the authority.
• Reconcile payroll register manual versus Agresso record every month.
• Make sure all collections deposited into the bank and all deposits booked into the system are cleared before the month’s close.
• Ensure Program and Staff advances are regularly monitored and maintained at the minimum level.
• Make GLACOS upload/post after a detailed review of financial documents.
• Prepare adjusting entries for reclassification of transactions from one SOF to another or correction of wrong account lines and DEAs.
• Ensure Complete Financial documents are complete, scanned and archived on or before the 15th of the following month after Hard Close.
• Provide information and support to donors and annual external/internal audits as required.
• Makes sure purchasing procedures are respected, and that expenditures and purchase requisitions made are correctly coded with account codes, funding sources and Budget codes
• Make sure all procurement payments of more than $100 be paid through ProSave and have all relevant documents uploaded into the system.
• Ensure all ProSave payments are processed and posted on time.
• Ensure that project assets and stocks are tracked regularly.
• Accomplishes other related tasks and duties that would be assigned by the supervisor
• Assist BH in BVA review and  accurate transactions posts to the right budget codes
• Assist BH in providing timely BVA reports for each month
• Provide quality fiancé reports to the concerned body on demands

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and SCI Filed Offices accountable to deliver on their responsibilities –giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition

Sets ambitious and challenging goals for his/her self, takes responsibility for his or her development and encourages others to do the same

• Widely shares their vision for Save the Children, engages and motivates others
• Future-orientated, thinks strategically

Collaboration

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity 

• Honest, encourages openness and transparency

QUALIFICATION

• BA degree in accounting or equivalent combination of education and work experience

EXPERIENCE

• Minimum 5 years of relevant experience.
• Excellent proven knowledge of MS Office (Excel, Word, Outlook)
• Familiarity with using Accounting Software: Agresso system is preferable.
• Experience in staff management is desirable.

KNOWLEDGE SKILLS AND ABILITY 

• Strong accounting and analytical skill
• Willingness and ability to dramatically change work practices, flexibility in working long hours and ability to work with incoming surge teams;
• Excellent interpersonal, communication and presentation skills;
• Fluency in written and spoken English;
• Commitment to Save the Children values
• Teams, in the event of emergencies

COMPETENCIES  

SC Values are Accountability, Ambition, Collaboration, Creativity and Integrity. To meet the value system, the post holder is expected to demonstrate the following Competencies on ongoing bases.

• Applies the required technical and professional expertise to the highest standards
• Promotes and shares best practices within and outside the organisation.
• Engaging ( align with Collaboration, Creativity)
• Networking: Builds and use sustainable relationships to support Save the Children Works.
• Working effectively with others Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
• Communicating with Impact: Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.