Finance Associate -I -Addis Ababa, Ethiopia

Ipas is a non-profit making organization with a head office based in North Carolina, USA, working to improve women’s lives focusing on reproductive health.  Since 2000, Ipas Ethiopia has been collaborating with the Ministry of Health (MOH), Regional Health Bureaus (RHBs) and various local partners to make comprehensive contraception, post abortion and safe abortion services available and reduce abortion related maternal morbidity and mortality in the country.

In light of the need to strengthen our relationship with stakeholders and expedite programme implementation, we are planning to hire the following position.

GENERAL DESCRIPTION:

Assist in the financial management of Ipas Ethiopia Office ensuring efficient and effective operation of the Finance functions and in compliance with established operational policies and procedures.

MAJOR DUTIES AND RESPONSIBILITIES:

• Prepare month-end journals in compliance with Ipas Ethiopia monthly close calendar.
• Assist in financial management and compliance with operational laws and procedures.
• Maintain books of accounts and records according to country laws and Ipas Ethiopia procedures.
• Assist in preparation of annual income and budgets projections
• Follow up, collect, and review settlement documents and ensure that it is captured in the system on timely basis.
• Check and reconcile balance sheet accounts on monthly basis.
• Follow up and reconcile advances with the system and communicate to concerned persons/ organization which has outstanding balances for timely settlement.
• Initiate supplier invoices in compliance with Ipas Ethiopia standard operating procedures. and follow up payments are made with suppliers in time.
• Update fixed asset register and count annually and periodically as needed.
• Follow up and verify monthly petty cash count and ensure that monthly cash reconciliation is carried out as part of the month-end activities.
• Assist in the preparation of management and donor financial reports after reviewing transactions and documents and support preparation of internal and external audit.
• Any other tasks assigned and as deemed necessary.

Report to: Senior Finance manager

Terms of employment: One year with possibilities for extension

Core Requirement

Education

• University degree in Accounting

Experience

• At least 3 years professional experience in a comparable position
• Minimum 2 years professional experience with an international NGO, preferred
• Very good working knowledge of Information Communication (IC) technologies (related software, ERP-workday, email, the internet) and computer applications (e.g. MS Office, high level of excel knowledge is an added advantage)
• A very good Team player
• High level integrity and detail oriented
• Willingness to continuously update know-how and skills in a changing environment