Location: Shashemane (Oromia)
Grade: X4
Contract Duration: 24 Months with possibility of extension
Deadline: 30 May 2023
Job Description
The Global Green Growth Institute (GGGI) is an intergovernmental organization founded to support and promote a model of economic growth known as “green growth”, which targets key aspects of economic performance such a poverty reduction, job creation, social inclusion, and environmental sustainability. GGGI works with countries around the world, building their capacity and working collaboratively on green growth policies that can impact the lives of millions. The organization partners with countries, multilateral institutions, government bodies, and private sector to help build economies that grow strongly and are more efficient and sustainable in the use of natural resources, less carbon intensive, and more resilient to climate change to deliver comprehensive products designed to assist in developing, financing, and mainstreaming green growth in national economic development plans.
GGGI has a diverse portfolio of programs in developing countries around the world. These in-country programs, together with global products and services, focus on delivering results through an integrated approach of evidence-based green growth planning and implementation aligned to countries’ development priorities. The organization also focuses on knowledge development and management activities which build a strong theoretical and empirical basis for green growth, while providing concrete options and guidance for policy makers; as well as building the conditions for public and private green infrastructure investments.
GGGI is implementing a KOICA funded “Climate Resilient Forest and Landscape Restoration (CRFLR) project in Ethiopia” in partnership with national and regional government partners. The overall goal of this project is to secure provision of ecosystem services and improve climate resilience and green growth that contributes to national development strategy, GGGI’s strategic outcomes and sustainable development goals.
Under the direct supervision of the Project Field Coordinator, in close coordination with the Senior Finance Assistant and, in close collaboration with the CRFLP project team in the GGGI Ethiopia Country Office, the Finance Assistant will be responsible for basic supporting and coordinating the budgetary and financial functions of the project implementation on the ground in the context of its CRFLR Project.
PURPOSE
The role of the Finance Assistant is to support financial activities: tracking, reporting, processing payments, updating financial records, managing invoices and other related activities of the CRFLR project in the field office, fully meeting the established institutional policies, standards, ensure prerequisites and compliance with GGGI and donor requirements, implementation, and other operational function.
ENGAGEMENT
- Ensure close collaboration and communication with the Senior Finance Assistant in Addis Ababa Office to facilitate and smoothen consistent running of the project on the ground.
- Engage, support and liaison in relation to the CRFLR project financial matters with the Project Manager and the project team.
- Engage in coordinating, consolidating, and ensuring smooth implementation of and adherence to financial, logistic and security procedures and provide cashier support in compliance with GGGI and donor requirements.
- Communicate and coordinate with banks and suppliers, and stakeholders.
- Perform the Payments of different field-based activities, DSA payments, workshops and training costs; that are organized by CRFLR project team.
- Handle petty cash payment (ensure sufficient petty cash fund is maintained for financing and request the replenishment) in coordination with the Senior Finance Assistant and Project Field Coordinator.
DELIVERY
- Check daily financial payments in line with organizational policies and procedures.
- Support CRFLP project financial planning, monitoring, and ras per the project document and GGGI regulation,
- Undertake and communicate project related finance requests, payments, formats and fulfill required documents as per GGGI rules.
- Provide petty cash management support and ensure minimum cash balance is available for the normal functioning of the field office.
- Check all financial documents are reviewed and approved before making payments.
- Process workshop participant per diem payment in collaboration with the assigned local Bank.
- Keep accounts and records of all amounts paid, received, and reconcile cash balance with records every working day.
- Keep filling systems in which documents and files are readily available, easily traced and ensure that all documents fulfil the appropriate source document requirements.
- Adhere to the necessary accounting, documentation and reporting procedures required for the purchase of items based on purchases/procurement procedure; prepare cheque payment to suppliers on time.
- Assist in the closing of monthly, quarterly, and yearly financial reports of the CRFLR project in the field.
- Assist in the management and support of budget and forecast activities.
- Take responsibility for day-to-day administration activities as needed; Perform other administrative support as required by the project team.
REQUIREMENTS
QUALIFICATIONS
- BA Degree in Accounting, Finance, Business Management, or related field of studies.
- Preferably 2-4 years of experience in development projects implemented by national/ international NGOs/UN bodies/ Government.
- Previous experience in project financial management, facilitating workshop payments and working with government and other development partners.
- Excellent English communication skills (both written and oral).
- Strong knowledge of bookkeeping and accounting principles.
- Good level of proficiency in Microsoft Office applications (Word, Excel, PowerPoint, etc.) as well as ERP or similar software.
- Fluency in local language of the region/area (Afan Oromo for Oromia Region) is highly desirable.
FUNCTIONAL
- High level of attention to detail and accuracy.
- Strong and matured interpersonal skills and proven ability to work with multi-cultural teams.
- Ability to work well under pressure and have a flexible approach to tasks given.
- Able to function effectively in a complex work environment.
- Self-motivated, teamwork and creative problem-solving abilities
CORPORATE
- Understand and actively supports GGGI’s mission, vision, and values.
- Promote the optimum use of public resources.
- Promote an organizational culture of trust, transparency, respect, and partnership.
- Process and share information easily.
- Manage emotions and stress positively, builds rapport and resolves conflict easily.
- Promote creativity and innovation among staff.
- Be able to lead where needed and provide solutions to project-level challenge.
* Please DO NOT SUBMIT copies of transcripts, academic degrees, or recommendation letters with the application. You will provide them upon request.
* Due to the large volume of applications, only short-listed candidates will be contacted.
Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.