Finance Assistant

Location:  Bale, Ethiopia

Organization: Save the Children International

Job Description

TITLE: Assistance Finance officer

TEAM/PROGRAMME: Finance 

GRADE: 6

CONTRACT LENGTH:6 month

CHILD SAFEGUARDING: (select only one)

Level 2: The post holder will have access to personal data about children and/or young people as part of their work; or will be working in a regulated position; therefore, a police check will be required.

ROLE PURPOSE: 

The Assistant Finance Officer supports the Senior Finance Officer in managing financial documentation, data entry, and compliance processes. The role ensures timely, accurate, and quality financial document management, including data recording, reviewing supporting documents, managing staff advances, ensuring correct coding, and scanning all financial documentation into the Document Archive System. The position plays a key role in maintaining financial integrity, supporting payment processes, managing petty cash, and ensuring adherence to Save the Children financial policies and procedures.

SCOPE OF ROLE:

Reports to: Senior Finance Officer
Staff directly reporting to this post: None
Dotted line relationship: None
Functional relationship: Area and FO Office Finance, Supply Chain, HR, and Programme teams.

KEY AREAS OF ACCOUNTABILITY:

1. Financial Transactions and Cash Management

• Collect, disburse, and control the petty cash fund in accordance with SCI financial policies.
• Make payments upon proper authorization by Budget Holders and verify supporting documents for compliance and accuracy.
• Maintain petty cash records, prepare timely cash count sheets, and ensure timely replenishment.
• Prepare cash and cheque payment vouchers as per approved requests, ensuring accuracy and proper coding.
• Effect salary and other payments upon obtaining approvals and certified payroll sheets.
• Check and process payment for office utility bills (telephone, internet, electricity, water), withholding taxes, and government tax obligations, ensuring timely settlement.

2. Documentation, Data Recording, and Reporting

• Maintain accurate bank and cash records both manually and electronically.
• Prepare General Ledger and Cash Offline Spreadsheet (GLACOSE) entries for review and posting by the Senior Finance Officer.
• Ensure all payment documents carry the “Save the Children Paid” stamp and that all attachments are counted and properly filed.
• Maintain an organized filing system for both original and copy financial documents.
• Scan all monthly financial documents into DAS by the 15th of the following month.

3. Advances and Reconciliation

• Track and monitor staff working advances, ensuring that advances are properly recorded, followed up, and liquidated on time.
• Support field-level payments and advance reconciliations when necessary.
• Follow up to ensure all outstanding advances comply with SCI financial policies and procedures.

4. Compliance and Internal Controls

• Ensure that all financial transactions meet SCI and donor compliance requirements.
• Assist the Senior Finance Officer in routine internal control checks, including document verification and data consistency reviews.
• Support preparation for audits by ensuring availability, completeness, and proper filing of financial documents.

5. Additional Responsibilities

• Provide support to the Senior Finance Officer in any other financial transaction or documentation task.
• Undertake any other duties assigned by the supervisor within the scope of the role.

BEHAVIOURS (Values in Practice) Accountability: •    holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values •    holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved. Ambition: •    sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same •   widely shares their personal vision for Save the Children, engages and motivates others •   future orientated, thinks strategically and on a global scale. Collaboration: •    builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters •   values diversity, sees it as a source of competitive strength •   approachable, good listener, easy to talk to. Creativity: •   develops and encourages new and innovative solutions •   willing to take disciplined risks. Integrity: •   honest, encourages openness and transparency; demonstrates highest levels of integrity

MINIMUM QUALFICATION, EXPEREINCE, COMPETENCIES QUALIFICATION Qualification BA Degree in Accounting, Finance, or related field, or an equivalent combination of education and relevant experience. EXPEREINCE 0 years of experience required (fresh graduates encouraged). Basic knowledge of accounting systems and financial processes. Proficiency in MS Office (Word, Excel, Outlook). Familiarity with accounting software is a strong advantage. Knowledge, Skills, and Abilities Strong interpersonal, communication, and presentation skills. Ability to work under pressure, with flexibility for long working hours when required. Ability to adapt to rapidly changing work environments and support surge teams. Fluency in written and spoken English. Strong commitment to Save the Children’s mission, values, and policies. Ability to work independently and collaboratively within teams. Competencies Applying Technical and Professional Expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organisation. Engaging and Networking: Builds sustainable relationships that strengthen financial coordination and teamwork. Working Effectively with Others: Works collaboratively across functions; adapts leadership and followership depending on context. Communicating with Impact: Delivers clear and timely communication; builds trust and confidence with stakeholders. SC Values are: Accountability, Ambition, Collaboration, Creativity and Integrity. To meet the value system, the post holder is expected to demonstrate the following Competencies on ongoing bases.

Additional job responsibilities The duties and responsibilities as setout above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding: We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

 

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