Finance Assistant (2 Positions)

Job Title: Finance Assistant

Department: Finance

Reports To: Finance Officers

Number of Positions: 2

Employment Type: Full-time

Duration: Based on the project availability

Application Deadline: Jan 29th, 2026

Background

Geneva Global operates across all regions of Ethiopia and is expanding its programming with a new Education in Emergencies project targeting out-of-school children in various parts of the country. Geneva Global is an international philanthropy advisory and program management organization that supports high-impact social change. In Ethiopia, it implements the Leaders in Teaching Ethiopia (LiTE) program, a flagship initiative of the Mastercard Foundation aimed at strengthening teacher supply, instructional leadership, and student transitions in low-performing secondary schools.

Key Responsibilities

1. Financial Management & Transactions

• Process day-to-day financial transactions including payments, receipts, and journal entries.
• Maintain up-to-date records of financial transactions in accounting software (e.g., QuickBooks, Peachtree, etc.).
• Ensure accurate coding of expenses by donor/project/account.
• Prepare payment vouchers, receipts, and journal entries.
• Support bank and cash reconciliations on a regular basis.
• Maintain proper filing of financial documents (hard copy and electronic).

2. Cash and Bank Management

• Monitor and reconcile bank accounts and petty cash balances.
• Prepare monthly bank reconciliations.
• Ensure timely and accurate payments to suppliers and staff.

3. Budgeting & Reporting

• Assist in tracking expenditures against approved budgets.
• Support monthly, quarterly, and annual financial reports.
• Support donor-specific and project-specific financial reporting.
• Provide budget vs actual analysis and indicate variances.
• Confirm compile financial documents for audits and spot checks.

4. Compliance and Audit

• Ensure compliance with organizational financial policies, donor requirements, and local laws.
• Support internal and external audit processes by providing required documentation.
• Identify discrepancies or irregularities to the Finance Officer

5. Payroll & Taxation

• Assist in preparing monthly payroll and ensure timely tax and pension contributions.
• Maintain confidentiality of payroll data.
• Ensure timely submission of statutory deductions (e.g., income tax, pension, withholding tax).

6. Support, Coordination & Administration

• Support project staff with financial guidance and training where needed.
• Assist the program and administrative staff on finance-related matters.
• Support inventory records and asset tracking when required.
• Perform other finance-related duties as assigned by the supervisor.

Qualifications and Experience

• Bachelor’s degree in accounting, Finance, or related field.
• Minimum 5 years of relevant experience in finance or accounting.
• Experience working with NGOs or donor-funded projects is a plus.
• Familiarity with accounting software (e.g., QuickBooks, Peachtree, etc.).
• Strong understanding of Ethiopian tax and labor laws (if applicable).

Skills and Competencies

• Strong attention to detail and accuracy.
• Good organizational and time management skills.
• Excellent communication and interpersonal skills.
• High integrity and ability to maintain confidentiality.
• Ability to work under pressure and meet deadlines.
• Proficiency in Microsoft Excel and other MS Office applications