Finance Assistant

About You

Specific Duties And Responsibilities

JOB Responsibility #1: Financial Management

• Generally supports an organization’s financial operations.
• Process and manage invoices, purchase orders, and expense documents and reports.
• Making documents complete and ready for annual audit and periodic financial monitoring.
• Process procurement of office supplies and stationaries at HO level.
• Verifying completeness the CPVs, JVs and financial documentation in accordance with MSD procedures and the reporting the discrepancies if any.
• Periodically collect bank statements and bank advice and submit to the immediate supervisor.

JOB Responsibility #2: Archiving

• Responsible for maintaining the finance document of the organization in an orderly manner, and manage the document archive.
• Maintain filing of monthly accounting vouchers, journals, spreadsheets, and other finance documents.
• Ensure no document is missing from the file folder and fully stamped paid.

JOB Responsibility #3: Administrative/clerical

• Makes copies of correspondences, and reports when required.
• Compiles reports and other documents and binds them when requested;
• Delivers letters, documents, from one office to another as requested;
• Collects letters from the offices of collaborating organizations as instructed by her/his supervisor and delivers them to respective addresses against the signature of the concerned persons.
• Manage the incoming and outgoing letters.
• Follow up and ensure employee time sheet collected and documented monthly.
• Ensure the GRN and SIV are issued for items purchased and dispatched into/out of the store.

Requirements:

• Minimum a college diploma or degree and five years relevant work experience is needed.
• Knowledge of basic compliance requirements of donors is required.
• Proven experience in a financial documentation in a project setting.
• Experience on documentation for USAID funded project is an advantage.
• Strong attention to detail and accuracy in data entry
• Proficient in Microsoft Office.
• Ability to work independently and as part of a team
• Good communication and interpersonal skills
• Computer typing and email navigation skill.

How to Apply

Please submit you’re CV and academic credentials in person at our head office in Addis Ababa located at Gerji-Mebrat Hail, Alem Gebre Building 6th Floor, or send your CV via email: mahiberehiwotvacancy@gmail.com