Job Description
About Oxfam |
Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s rights activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers, and more. And we won’t stop until everyone can live life without poverty for good.
Oxfam GB is a member of the international confederation Oxfam.
Our values and commitment to safeguarding
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.
OUR WORK IN ETHIOPIA |
Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues
| DIVISION: Finance | TEAM: Finance Team |
| LOCATION: Addis Ababa, Ethiopia | CONTRACT TYPE: Fixed Term (1 year) |
| GRADE: E1, National | JOB FAMILY: Finance |
| SALARY:As per the Oxfam benefit package | HOURS: 37.5 per week |
| FLEXIBLE WORKING
We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage |
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| TEAM PURPOSE:
The Finance team will support the implementation of the programme by working directly with Oxfam’s and partners’ staff on the financial needs of the programme to ensure people affected by the crisis get timely, sufficient, and appropriate humanitarian assistance. JOB PURPOSE: Together with the Finance team, the Finance Assistant will be accountable for ensuring that all financial procedures are adhered to and implemented in a manner that is compliant with Oxfam policies, standards, and procedures. To provide cashier/bookkeeper services, to maintain good record keeping for all Addis Ababa office documents, to support statutory and project audit to Ethiopia programme by providing any support required and support other Humanitarian and Programmes and partners. |
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| POST HOLDER REPORTS TO | Finance Officer |
| JOBS REPORTING TO THIS POST | None |
| BUDGET RESPONSIBILITY | No |
| Key Responsibilities and Accountabilities
· Responsible to Settle travel and Program/work floats as per Oxfam policy and procedures and maintaining the float register of the field office, · Record all payments in cash and bank books and maintains their balance on a daily basis · Prepare summary for clearance of statutory obligations monthly and submit to Finance Manager for review, · Check expenditures are charged to correct budget lines of contracts and Oxfam account codes vis-s-vis requesters’ budget line · Ensure appropriate deductions of taxes is made in preparing payments on procurement of Goods, services, and works; and in preparing casual labor payrolls · Prepare, reconcile with the previous month and transfer monthly staff salary after review and approval to staff respective bank accounts, · Prepare monthly end journals of salary allocation, medical, and EOC and submit them to the Finance Manager for review · Ascertain supporting documents accompany each transaction and all vouchers are checked by Finance Manager & carry the approval of the Budget Holder before recording transactions, · Be responsible for putting Oxfam Paid stamp on financial documents and transaction invoices and filing them sequentially. · Ensure that all files, including payment vouchers and their supporting documents, are kept properly in a professional filling system and office correspondences are dealt with on time. · Prepare and maintain bank reconciliation. · Ensure all financial and local government regulations adhere to the desired standards · File monthly income tax, withholding tax, and staff pension return to an appropriate government office · Work closely with programme, Logistics & admin, and finance staff to ensure finance issues of the programmes run smoothly and effectively. · Any other duty assigned by Finance Officer / Coordinator |
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Job Requirements
person specification |
Most importantly, every individual at Oxfam GB needs to be able to:
· Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE, AND EQUALITY
Our Values
· Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
· Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
· Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
· Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
· Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.
· Courage: We speak truth to power and act with conviction on the justice of our causes.
· Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:
| 1. Be committed to equal opportunities: demonstrating sensitivity to culture differences and gender equality. | 2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.
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3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible. |
· Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and applying the principles and twelve practices in your work. Read more about this here:
| For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here.
1 Self-Awareness 2 Mutual accountability 3 Strategic Thinking and Judgment |
SKILS, Experience, Knowledge & Competencies
Essential· Degree in Accounting or Finance that can bring an added value to the post from a recognized university/college. · Relevant experience of 1-3 years in a finance role, preferably in an international NGO. · Experience in project financial management. · Strong interpersonal skills, sensitivity to cultural differences, and ability to work in a wide variety of cultural contexts · Good command of computing skills (MS-word, MS-Excel) and other Internal software system. · Knowledge of and Eager to learn various accounting software with special emphasis in the Oxfam financial management system · Good spoken and written English and Amharic. · Willingness to be flexible and adaptive to changing working requirements
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How to Apply
As part of your online application, please upload your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile through www.ethiojobs.net or using Oxfam’s internal /External application portal https://jobs.oxfam.org.uk / or https://jobs.oxfam.org.uk/vacancy/17403/description on or before June 27, 2022.
Safer recruitment: All offers of employment are subject to satisfactory references and appropriate screening checks (which can include counterterrorism, safeguarding, and criminal records checks).
Oxfam GB also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.
We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.