Finance and Operations Assistant (Consultant)
Locations: Addis Ababa, Ethiopia
Deadline: 18 November 2026 (Early Application are encouraged as the position may close once a suitable candidate is found).
Job Description
About Palladium
Operating in over 50 countries, Palladium is a global consulting and implementation company working in partnership with governments, businesses, investors, and communities to design and deliver solutions that create lasting positive impact. We address some of the world’s most complex challenges across infrastructure, economic growth and natural capital, health, energy, climate and environment, and digital transformation—strengthening systems, institutions, and markets to support inclusive and sustainable development. Our more than 2,100 staff worldwide work as trusted advisors across diverse contexts, combining deep technical expertise, implementation techniques, and innovative technology to deliver locally informed, client-focused solutions that help organizations achieve measurable, sustainable impact.
Palladium is part of GISI’s global family of companies, which aims to create solutions for the world’s most complex challenges. With annual revenues of $14 billion, GISI’s approximately 15,000 employees are engaged in projects across 100 countries worldwide providing construction, program/project management, and engineering consulting services.
Project Overview
The America First Global Health Strategy (AFGHS) – Palladium award supports country-led efforts to strengthen health systems, advance global health security, and sustain essential health services in alignment with the America First Global Health Strategy. Leveraging Palladium’s expertise in health systems strengthening, digital transformation, and data use, the project will strengthen governance, service delivery, and decision-making through integrated and interoperable systems across priority health programs. The award also supports stronger health financing, public financial management, and accountability mechanisms to promote resilient, efficient, and country-owned health systems.
Position Summary
The Finance & Operations Assistant (Consultant) will provide administrative, procurement, and finance support to the AFGHS-P project team. The Consultant will prepare and record transactions, hold petty cash, issue RFQs, and provide office and travel support. The Consultant will be based in Addis Ababa, Ethiopia and report to the Finance & Operations Manager (FOM). They will also support the Senior Finance Manager (SFM) and the Director of Finance and Operations as needed. This position is a temporary assignment (not to exceed 6 months) to provide maternity coverage and ensure operational continuity of the project.
Primary Duties and Responsibilities:
Office Administration
- Provide administrative support for the efficient running of the office, including maintaining and replenishing office supplies.
- Prepare rent and utilities payments for the standard payment cycle.
- Handle incoming and outgoing correspondence, including email, phone calls and mail.
- Manage the schedules, appointments and meetings for senior executives and provide administrative support to them.
- Schedule and organize meetings, prepare agendas and take minutes when required.
- Organize and maintain office files, records and documents.
- Maintain the asset register and equipment tracking.
Travel and Logistics
- Coordinate travel arrangements and accommodation for staff.
- Track domestic and international travel and keep the monthly travel log.
- Secure meeting venues and arrange logistics for workshops.
Procurement Support
- Issue RFQs and receive and log quotations.
- Prepare purchase orders and goods and services vendor documents.
- Log receipt of goods and services before payment. The requesting staff member confirms delivery.
- Support RFQs for ICT equipment and infrastructure.
- Provide procurement, asset, vehicle and travel documents for audits.
Finance Support
- Prepare supporting documents to assist with entering financial transactions in QuickBooks and preparing field vouchers.
- File supporting documents in hard and soft copy.
- Prepare payment requests with complete backup for the FOM to initiate.
- Follow up on the timely submission of travel expense reports and advances and prepare the reconciliations.
- Hold petty cash: custody, disbursement and replenishment requests.
Required Qualifications:
- Diploma or bachelor’s degree in business administration, accounting, office management or a related field.
- At least three years of experience in office administration, finance or procurement support, preferably on donor-funded programs.
- Working knowledge of QuickBooks or similar accounting software and Microsoft Office.
- Strong organizational, correspondence and minute-taking skills.
- Discretion with confidential personnel and financial records.
- Legally authorized to work in Ethiopia.
Applications will be accepted on a rolling basis. We encourage you to apply early as the position may close once a suitable candidate is found. Please note that only shortlisted candidates will be contacted.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual, or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.
