Finance and Administrative Officer

Orbis International is a nonprofit humanitarian organization that works in developing countries to save sight worldwide.  Orbis prevents and treats blindness through hands-on training, public health education, improved access to quality eye care, and partnerships with local health care organizations in an effort to eliminate avoidable blindness.  Orbis International-Ethiopia is a legally registered Country Office of this organization, carrying out the same mission in Ethiopia.

Orbis International-Ethiopia is seeking to recruit a Finance and Administrative Officer for its project entitled “Delivery of sustainable and quality comprehensive eye health care at primary and secondary levels, ensuring it is integrated into the existing health system across GGDKA-D which is being implemented in South and Southwest Ethiopia regions; Gamo Gofa, Konso, Derashe, Alle and Dawro Zones”.

 

 The main functions consist of, but not limited to the following: 

A.  JOB SUMMARY

Under direct supervision of the Project Manager, the Finance and Admin Officer is responsible for ensuring the use of efficient financial system as per the standard operating procedures of Orbis. In addition to this, the candidate will be overseeing the overall office management of the field office.

B.  DUTIES AND RESPONSIBILITIES

Under the overall supervision and guidance of the Project Manager, the Field Coordinator will have the following specific duties and responsibilities:

• Ensure that proper financial policies, procedures, and systems are operated and maintained at the field office.
• Ensure that all financial transactions are compliant with local laws, donor regulations, and internal policies.
• Ensure that the program expenditure are with in the available fund, annual budget and work plan.
• Process all payments including obtaining expenditure approval, effecting payments, and recording financial transactions.
• Maintain a comprehensive filing system for financial and administrative documents.
• Assist the Field Office in preparation of monthly budget forecast and advance requests.
• Assist Filed office in preparation of annual budgets.
• Coordinate per diem and other workshop/training related payments and involve with per diem settlement where needed.
• Ensure well functioning of office equipment and facilities, arrange and coordinate with the logistics officer for repair and maintenance as required.
• Responsible for property management.
• Responsible for custodianship of property tag and proper consecutive utilization
• Ensure timely payment of office rent, telephone, fax, and other related payments.
• Ensure availability of sufficient office supplies, stationeries, and cleaning supplies.
• Follow-up on proper collection and filing of models for donated items
• Coordinate travel arrangement and oversee transport operations.
• Supervise support staff and support activities.
• Responsible for the custody of the Fixed Asset
• Follow up the Program staff request for temporary staff is sent on time and execute that the agreement is received in due time before the trainings are commenced.
• As directed by the Project Manager, supervise and coordinate any events, meetings and occasions held by the program. Ensuring that all arrangements are made to ensure such events, meetings and occasions are successful.
• Preparation of monthly, quarterly and biannual financial and administrative reports on core activities
• Personnel management of Orbis as per SOP(Standard Operating Procedure) including keeping personnel related records & files as well as annual staff performance monitoring and evaluation
• Ensure timely submission of government reports in consultation with project Manager and country office Finance Director.
• Ensure Inventory of fixed assets and stock items is made and reported quarterly (stock) and Biannually (Fixed Assets) to main Office.
• Implementing and keeping up efficient administrative practice of Orbis as per SOP.
• Assist in the follow up of Insurance related issues and outstanding settlement and communicate timely on any pending issues
• Monitor the budget utilization VS activity for the region and report the progress of budget utilization
• Maintain or file all government reports
• Follow up on Check and Petty Cash Register sheet and make timely decision for reimbursement request
• Custodianship of unused checks
• Custodianship of unused new and used old voucher pads and ensure timely communication for reprint/replenishment
• Responsible for timely completion of performance assessment for supervised staff
• Follow up and supervise Security and Cleaners or any outsourced support staff
• Any other responsibilities as directed by the Project Manager /Operations Director/ Finance Director/ that is in line with the general concept of this position.
• Perform any other duties as assigned by the supervisor or his designate.

 Employment Term: Up to the duration of the project which is expected to run until   September 30, 2030 with possibility of extension depending on availability of budget

Duty Station: Arba Minch with frequent travel

 Salary: Based on organizational scale

 Vacancy Closing date: November 9, 2026

QUALIFICATIONS & EXPERIENCE

• BA in Accounting, Business Management, Financial Management or related field.
• Minimum 5 years relevant work experience for BA holders. NGO experience is preferred.

SKILLS & ABILITIES 

• Advanced Excel
• Accounting software
• Well versed in IRFS and IPSAS