Finance and Administration Officer

Location:    Addis Ababa, Ethiopia

Deadline: 13 September 2024

Job Description

Duration: 9 months (with the possibility of extension depending on funding availability)

About Us

KNCV Tuberculosis Foundation is an international non-profit organization dedicated to the fight against tuberculosis (TB), the deadliest infectious disease in the world. As a leading center of expertise in TB control, we develop and promote effective, efficient, and sustainable strategies for TB control worldwide. Our organization includes a passionate team of professionals working to combat TB and drug-resistant TB globally. KNCV TB Foundation has been working with MoH and national TB program in Ethiopia for more than two decades  supporting  the country in the fight against TB and TB/HIV.

Purpose of the Position

The Finance and Administration Officer is responsible for ensuring accurate, timely, and compliant financial management and administrative support for the organization’s projects and operations. This role involves financial administration, HR, IT, budgeting, reporting, and ensuring compliance with both donor requirements and in-country regulations.

Position in the organization

The Finance and Administration Officer reports to the Country Office Representative and has a functional relationship to the Director Finance and Administration in the Hague office, on financial, administration and HR policies.

Duties and Responsibilities

Financial Management and Reporting:

• Prepare, review, and ensure the accuracy of financial documents and reports;
• Monitor budgets, track expenditures, and report over- and under-spending;
• Ensure compliance with donor financial regulations and local government requirements;
• Prepare financial statements, bank reconciliations, and forecasts;
• Responsible for  payroll processing, including compliance with tax and pension fund obligations;
• Submit accurate monthly financial reports to internal and external stakeholders;
• Coordinate internal and external audits, resolving queries promptly;
• Maintain a good working relationship with the Grant Administrator and Team Lead Finance in the Hague office;
• Provide logistics and procurement support for the implementation of the projects.

Administrative and HR Support:

• Maintain orderly and updated financial and HR documentation and records;
• Handle HR activities of the country office, lead the recruitment processes from HR perspective, advise staff on HR policies and procedures;
• Ensure staff leaves and other entitlements are managed in line with local labor law and KNCV HR policies and procedures;
• Manage renewal and termination staff employment contract based on the existing laws; policies and procedures;
• Prepare the monthly payrolling of staff members in the office;
• Ensure the effective management and tracking of organizational assets and properties;
• Provide support to staff and partner organizations in financial and administrative management;
• Responsible for archiving in line with KNCV standards.

Budgeting and Planning:

• Facilitate budget preparation in collaboration with technical and operations staff;
• Monitor cash flow to ensure adequate availability of funds for project activities.

Requirements

Education and Experience:

• Bachelor’s Degree in Accounting or Finance (Master’s preferred);
• Minimum of 5 years of relevant experience in finance and administration, preferably with international organizations;
• Familiarity with USG-funded and Unitaid funded projects and public health initiatives is advantageous;
• Knowledge of International Public Sector Accounting Standards (IPSAS) and proficiency in accounting software (e.g., QuickBooks, Exact).

Skills and Competencies:

• Excellent analytical, organizational, and interpersonal skills;
• Strong command of written and spoken English;
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);
• Ability to work collaboratively as part of a team and independently.

What We Offer

• full-time (37.5 hours) fixed-term contract until September 30, 2025, contract extension might be considered if the project time-lines are extended;
• A dynamic, informal work environment with motivated colleagues:
• Competitive salary based on experience and qualifications:
• Fixed-term contract with a possibility for extension:
• An informal work atmosphere in an international environment where initiative is appreciated;
• A highly motivated team of experienced, self-driven colleagues worldwide;
• A salary dependent upon education and relevant working experience.

 

HOW TO APPLY

Application Information

Applications including a motivation letter, CV, and references should be submitted by December 6, 2024. You can apply for this position via: https://www.kncvtbc.org/vacancies/.

Only shortlisted candidates will be contacted. For more information, please contact Tesfaye Tadesse (tesfaye.tadesse@kncvtbc.org). For further information on KNCV Tuberculosis Foundation, please see www.kncvtbc.org.

KNCV Tuberculosis Foundation is an equal-opportunity employer, promoting diversity and inclusion in the workplace.