Finance and Administration Assistant at Ethiopian Associations of Anesthetists (EAA)

Job Summary

The Ethiopian Association of Anesthetists (EAA) is seeking a Finance and Administration Assistant to support financial management, office administration, and membership coordination. The ideal candidate will have a background in junior accounting and office secretariat duties, with additional experience in membership documentation, store management, and leadership assistance.

Key Responsibilities

1. Financial Management & Accounting Support

• Maintain accurate financial records (bookkeeping, invoicing, expense tracking).
• Process payments, receipts, and petty cash transactions.
• Assist in budget preparation, financial reporting, and audit documentation.
• Reconcile bank statements and manage basic accounting entries.
• Support payroll processing and tax-related tasks.

2. Office Administration & Secretariat Duties

• Handle correspondence, emails, and calls professionally.
• Organize meetings, prepare agendas, and take minutes.
• Maintain digital and physical filing systems.
• Manage office supplies, equipment, and inventory.
• Assist in event coordination and logistics.

3. Membership Documentation & Support

• Manage membership registrations, renewals, and database updates.
• Prepare and distribute membership cards, certificates, and related documents.
• Respond to member inquiries and provide support.
• Assist in membership drive campaigns and record-keeping.

4. Store & Inventory Management

• Oversee store operations, including stock records and distribution.
• Monitor inventory levels and place orders when necessary.
• Ensure proper documentation of items received/issued.
• Maintain a well-organized storage system.

5. Leadership & Executive Support

• Provide administrative assistance to leadership (scheduling, travel arrangements).
• Assist in preparing reports, presentations, and official documents.
• Support board meetings and follow up on action items.

Academic Qualification & Experience Requirements

• Diploma in Accounting, Finance, Office Management, or related fields (Both Junior Accountant & Office Secretariat qualification preferred).
• 1-2 years of experience in finance, administration, or secretarial roles.
• Experience in membership management, storekeeping, or inventory control is a plus.
• Familiarity with accounting software (e.g., Peachtree, QuickBooks) and MS Office (Excel, Word).
• Fluency in English and Amharic (written and spoken).

Desired Skills & Competencies

• Strong organizational and multitasking abilities.
• Attention to detail in financial and membership records.
• Good communication and customer service skills.
• Ability to work independently and support leadership effectively.