Finance and Admin Officer -Amhara Field Office- Woldia

Médecins du Monde (MdM) or Doctors of the World is an international humanitarian organization that provides medical care and support to vulnerable populations around the world. Founded in 1980, the organization’s mission is to ensure access to healthcare for all, regardless of race, religion, or political affiliation. MdM operates in over 40 countries including Ethiopia, delivering medical aid in crisis zones, conflict-affected areas, and areas of extreme poverty. Our teams of healthcare professionals, including doctors, nurses, and support staff, work tirelessly to provide essential medical services, emergency relief, and long-term healthcare programs.

ESSENTIAL RESPONSIBILITIES

Finance and Accountancy

• Receives and keeps all the receipts and invoices and fills and stamps them when payment is made.
• Gives title, puts analytics, accountancy and budget codes, and files all invoices and receipts on a daily basis.
• Verifies that all the documents required by MDM financial procedures are included before payment.
• Registers the accountancy (keep and update the bank and cash journal) according to the accountancy plan and budget plan.
• Prepares and updates monthly accountancy to be sent to Finance & Administrative Manager for final closure. soft and hard versions, makes a photocopy of the original documents before sending it to Coordination.
• Ensures the presentation, circulation, filing and archiving of accounts and financial documents in accordance with Ethiopian regulations and MDM procedures.
• Manages his/her cashbox and keeps the cashbook updated on a daily basis.
• Does daily cash control of the cashbox ensure a cash count at least once a week and a cash control signed by the Finance & Administrative Manager and Field Coordinator.
• Follows up and balances the operational advances given to any member of the team.
• Timely request the finance & administrative manager to withdraw cash from the bank.
• Follow up and ensure timely payment of staff income tax and pension contributions, Withholding tax payments and periodical Office and utility Bills.

Administrative and HR Management

• Create, keep and update all national employee administrative files according to the set procedure.
• Prepare employment contracts and other documents related to employment contracts, check contract dates and inform to Administration and Finance Coordinator/ Human Resource Manager / Human Resource Officer before their expiry date.
• Receive the leave requests from employees, ensuring the leave request is approved by the responsible person, insuring the annual leave is deducted, keep them in the personal files.
• Have the employee sign their contract and other letters on time and send them to the Coordinating Office on time
• Monitoring and enforcing the pension registration and pension contributions.
• Archives and files all official correspondence
• Organize / archive all HR and Administrative information in the respective files

Employment Term: 9 months contract

Reported to: Field Coordinator

Required positions: 1 (One)

Skills required:

• BA degree in Accounting/Business management & related fields with at least two years of relevant experience.
• Basic knowledge of Finance role.
• High level of communication both written and oral.
• Excellent Knowledge of Computer applications like Excel, Word, Access and Power point.
• Grant management and reporting skill.
• High level facilitation skill.
• Knowledge in bank correspondence and mode of payments.
• Supervisory skill.

Languages:

• English and Amharic/Fluent