Finance and Admin Manager -Bahir Dar

Floresta Ethiopia is non- governmental organization based in San Diego CA, USA, whose mission is to reverse poverty and deforestation by transforming the lives of rural poor. Floresta Ethiopia would like to invite competent candidates who fulfill the requiremenst indicated below

General Function

Floresta Ethiopia would like to recruit a finance and Admin manager to lead the organization finance and administration department. The finance and admin manager is a highly visible leadership and senior management position that reports to the country director. The position holder is required to provide leadership, strategic direction, monitoring, and evaluation of all aspects of the organization’s budget, Human resource, procurement and logistic management and administration issues.

Major Duties and Responsibilities

Result Area 1: Financial Planning and Reporting

• Directs, manages, supervises, follow-up and advise on annual budget planning of administrative aspects of the organization
• support and coordinate with departments and staff for alignment of budget planning requirements of the donor’s templates & standards of each specified requirement
• Manage all financial reporting requirements of the project signatories’ periodically using the appropriate templates and required level of quality
• Directs, manages, supervises and advise for for ensure organizational effectiveness through development and implementation of organizational strategy, policies and practices of financial planning and management.
• Coach, assist and supporting the subordinates working in financial planning and management aspects of the organization

Result Area 2: Financial Transaction Management

• Manages, supervises and follow-up in the process of creating and updating spreadsheets of daily transactions
• Manages, supervises and follow-up for timely and effective handling of accounts receivable and payables
• Coach, assist and supporting the subordinates working in financial aspects of the organization
• Directs, manages, supervises and advise for ensuring organizational effectiveness through development and implementation of organizational strategy, policies and practices of financial transaction management.
• Manages, supervises and follow-up for keeping records of invoices and tax payments
• Manages, supervises and follow-up company’s liabilities (e.g. insurance premium)
• Manage supervises and follow-up for the recording and reporting of inventories
• Identify account discrepancies if any for addressing effectively, timely and per the established manuals and standards of the organization
• Review and certify payroll documents for approval request of the country director.
• Process, review, analyze, certify and update on financial activities (e.g. liquidity and cash flow performances)
• Prepare and submit quarterly forecasts and cash flow projections with SMT
• Help and orient to encourage all staff to take more responsibility over the financial aspects of the program that they are doing and the overhead costs that they are incurring.
• Offer professional judgment on financial matters and advising on ways of improving business performance and system strengthening at organization level
• Review and certify all financial commitments and payment requests to ensure compliance with Floresta Ethiopia policies & procedures and legal requirements.
• Assist the program director, MEL & Communication Specialist, Program Assistant and department heads when they need support.
• Performs other duties and responsibilities of the work unit as assigned by the Country Director and as delegated staff.

Result Area 3: Human Resource Management

• Directs, manages and supervises the planning, development, controlling, evaluation, and reporting, etc. the human resource  aspects of the organizational
• Directs, manages and supervises the development and implementation of HR issues such as assessment of human resource requirements/ staffing, manpower planning & development, managing employment contracts, on-boarding for new recruits, etc.
• Directs, manages, supervises and follow-up periodic performance appraisals of staff both at Head office and Field office levels
• Directs, manages, and advise for the revision and improvement of the organization’s HR policies as required.
• Coach, assist and support subordinates working in HR aspects of the organization.
• Directs, manages, supervises and advise human resource capacity development and staff training planning, facilitation and evaluation processes.
• Directs, manages, supervises and advise for ensuring organizational effectiveness through development and implementation of organizational strategy, policies and practices of HR.
• Directs, manages, and supervises, follow-up and advice on disciplinary and related performance gaps if any.

Result Area 4: Procurement, Logistic and Other Operational Tasks

• Directs, manages, supervises, follow-up and advise for development and implementation of a comprehensive annual procurement plan at organization level
• Directs, manages, supervises, follow-up and advice on purchasing aspects of supplies to be effected per required quality, quantity, time, relevance, resource savings and stewardship in particular and in alignment with the organization policies/guidelines and the legal requirements in general
• Support and coordinate with other departments and staff of the organization so that all purchases would fulfill their needs effectively and efficiently within established standards and manuals.
• Coach, Assist and support subordinates working in procurement and logistic aspects of the organization
• Directs, manages, supervises and advise for ensuring organizational effectiveness through development and implementation of organizational strategy, policies and practices of procurement and logistic.

Result Area 5: Donor Contact and Communication

• Manage all financial reporting requirements of the donor periodically and / or as per any requests of the donor using the appropriate templates and quality, either in a specific financial /accounting –based softwares and / or any other MS packages
• Manage and process reimbursements by applying standard reimbursement request using templates and standards of donor
• Make suggestions for improvements to PWP’s  financial systems as deemed relevant and necessary to the program context
• Perform any other activities as deemed necessary

Reports to: Country Director

Salary and Benefit: Negotiable

Duty Station:  Bahir Dar, Ethiopia

Required: 1(One)

Sex: Female /Male

Employee Duration: Full Time Contract

Educational Qualification and Experience

• BA/MA in Accounting, Accounting and Finance, Management, Business Administration, Financial Management, and related fields.
• Minimum of 10/8 years’ experience in BA and MA respectively out of these 3 years in managerial position.

Desirable:

• Previous experience in Finance and Admin Manger
• Female applicants are encourage to apply
• Experience in NGOs sector is preferable.
• Willing to travel to project sites

Additional Requirements for Skills

• Experiences in accounting softwares including Quickbooks, and other relevant applications
• Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions)
• Advanced written and spoken English language skill and working language of the operation area.
• A Good understanding of bookkeeping procedures
• Time-management and organization skills
• Confidentiality
• Good communication skill
• Grant acquisition and proposal writing skills