Finance & Administration Officer_TARGET & STAGES – Link Education, Ethiopia

ABOUT LINK EDUCATION ETHIOPIA

Link Education Ethiopia is part of Link Education International (LEI), a family of not for profit organizations working together to transform education for children and communities across impoverished areas of Ethiopia, Malawi, Rwanda and Uganda. Since our foundation in 1995, we have worked in 3,000 schools and improved the lives of over 2,000,000 children through unique and effective school improvement models. We guide governments and educators to adopt low-cost solutions to improve learning and support for children, with a focus on literacy, numeracy and inclusion for the most vulnerable children. Through a partnership delivery model which embeds piloting and learning within local systems, we influence changes to policy, practice and accountability on a national scale, and our interventions are regularly adapted and replicated by governments and NGOs in new countries and contexts. LEI, based in Edinburgh – Scotland, supports all project, M&E, fundraising, finance and governance activities in our four sub-Saharan partner countries.

JOB PURPOSE

The TARGET & STAGES–Finance & Administration Officerwill support the delivery of the TARGET & STAGES project by providing finance, logistics and administrative support, ensuring that all project activities are delivered on time, on budget and to the highest standard.

INDICATIVE AREAS OF KEY RESPONSIBILITIES

FINANCE

• Provide support and guidance on all STAGES & TARGET project’s financial and administration matters to ensure full compliance with government and donor requirements;
• Supervise the preparation and maintenance of all financial records, ensuring balance sheet reconciliations are completed on a monthly basis;
• Develop and maintain chart of accounts and financial management mechanisms and templates that facilitate accurate financial planning and reporting;
• Prepare accurate cash flow forecasts, manage cash floats and funds requests;
• Ensure all legitimate payments are made on time and with necessary approvals;
• Support Link Education Ethiopia – Finance & Administration Manager in collating budget vs actual reports every month.

LOGISTICS

• Maintain an overview of the logistics needs of the STAGES & TARGET project and work with the STAGES & TARGET team to meet these needs in a timely and quality manner;
• Support the purchase and delivery of STAGES & TARGET kits, in line with Link Education Ethiopia’s logistics policy, systems and procedures and donor’s requirements
• Establish and maintain good contacts with suppliers, government offices, UN agencies and other NGOs with regards to logistical matters

ADMINISTRATION

• Supervise and support the STAGES & TARGET office administration in a timely and efficient manner by, but not limited to, keeping track of office services and related contractors;
• Maintain own technical knowledge by attending financial workshops/trainings, reading professional publications and participating in professional forums.
• Perform other job-related responsibilities as assigned by Finance and Administration Manager.

Contract Type: Fixed Term Contract – 1 year

Reporting to: Link Education Ethiopia – Finance and Administration Manager

Location: Addis Ababa –Country Office, May require travel to project area.

EXPERIENCE AND QUALIFICATIONS

Essential 

• An undergraduate degree in Accounting or related field of study;
• At least 5 years’ hands-on experience working in a Finance & Administration related role preferably in an international and/or national organization; § Proven financial analysis and forecasting ability;
• Experience of managing a team, as well as financial capacity development of others including mentoring/ coaching, and team building experience;
• Be an individual with high standards of integrity, with excellent negotiating skills and ability to manage external relationships.
• Good MS Office application skills including MS-Word, MS-Excel and Power-Point;
• Excellent report-writing skills;
• Excellent coordination and time management skills;
• Good communication in English and Amharic;
• Good interpersonal and team skills;
• Strong analytical, problem-solving and organizational skills;
• Sympathy with the aims and objectives of Link; § Commitment to humanitarian principles and action; § Commitment to Link’s Safeguarding and gender policies.

Desirable

• Experience on working with QuickBooks or other accounting software packages; § Experience of working in emergency settings.