Finance & Administration Manager

Responsibilities

• Supervise accountancy procedures: filing of documents, allocation of expenses, vouchers registration, balance checking, etc.
• Verify and compile monthly accounts from each IRS project base or region;
• Communicate accounts monthly to the regional offices respecting QuickBooks procedures and deadlines;
• Manage the presentation, circulation, filing and archiving of accounting and financial documents as directed by the regional finance control.
• Issue advances and ensure staff comply with RTI’s advance liquidation policies.

Treasury

• Open/close bank accounts on the authority of the COP and the regional Finance controller,
• Oversee the management of bank accounts: follow transfers, check balances, check authorized expenses, ensure relevant signatories for account access and continuity, and online transactions.
• Supervise the management of safes and cash: available amount, balance checks, security instructions; and conduct monthly and ad hoc cash counts.
• Assess monthly cash-flow needs for projects and bases and communicate cash requests to the Nairobi Regional office and Home Office as needed.
• Manage money transfers, bases cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.).

Commitment of Expenditure:

• Set up and formalize procedures for the commitment of expenditure, conform to Standard Operating procedures (SOP) procurement guidelines in tandem with local procurement law(s) and practices, and ensure adherence to field operations manuals and RTI fiscal management requirements.
• Ensure that procedures are adhered to in terms of contracts, payments, and required approvals.
• Ensure that proofs of purchase are valid (contracts, orders, bills, invoices, delivery receipts etc.)

Budget Management

• Develop tables necessary for financial monitoring and for budget follow up within the USAID mission.
• Analyze and identify gaps between planned budgets and actual expenses.
• Anticipate project financial risks and consult with the regional finance controller and home office teams as needed.
• Develop budgets for project proposals according to project needs and donor constraints.
• Draft financial reports (mid-term and final) respecting contractual deadlines in coordination with CLA Lead and Chief of Party.
• Ensure the respect of donor procedures for each financial contract.

Operations

• Ensure team operations are implemented in compliance with RTI, FH, and USAID policies and procedures and local requirements.
• Lead the Ethiopia PReSERVE property control efforts, including tracking, management, and proper disposal of all project property and supplies as needed.
• Support the recruitment, selection, hiring, and onboarding of short- and long-term project staff. Ensure that HR files are kept properly. Track and update staff leave balances.
• Ensure Ethiopia PReSERVE IT practices and operations are following RTI information security policies, procedures, and standards.

Team Leadership

• Update the TORs of the finance department according to the mission/vision development in consultation with the Chief of Party and adherence to the project’s values
• Oversee the daily operations of the Ethiopia PReSERVE project and conduct appraisals of directly supervised Grants Manager and Operations Officer.
• Ensure capacity building for finance team members and sub-awardees in order to increase the level of technical ability and skills.
• Internal Procedures and Information Flows;
• Improve information flows within the department and with other departments and projects.
• Liaise and engage with strategic partners around finance and operational compliance.
• Contribute to RTI Ethiopia project operational best practices.
• Any other duties assigned.

• Bachelor’s Degree in business, finance, accounting, or related and 8 years of relevant experience; or a master’s degree and 6 years of experience;
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members;
• Strong oral/written communication skills and ability to communicate at multiple levels in the organization;
• Exceptional financial and analytical skills;
• Excellent communication and drafting skills for effective reporting on program financial performance;
• Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;
• Familiarity with the aid system, and understanding of donor and governmental requirements, particularly USAID requirements;
• Advanced proficiency in English and Amharic;
• Strong presentation and facilitation skills;
• Ability to build effective relationships with all clients, peers, and stakeholders;
• Ability to work hands-on, independently, and within team;
• Culturally astute, respectful and tolerant;
• Demonstrated success managing and leading technical and administrative teams;
• Strong organizational and interpersonal skills and ability to work in a team-oriented setting;
• Strong oral and written communication skills and ability to coordinate activities with officials from host country government, US Government, NGO’s, and other agencies;
• Strong computer skills: Microsoft Office Applications;
• Experience in general business administration and financial management;
• Proficiency in QuickBooks system with demonstrated experience of use;
• Willingness to travel to visit sub-awardees and project activities;
• Preferred experience in the Amhara Region, Ethiopia.