Categories: Vacancies, May 2026

Field Procurement Officer

Organisation: Self Help Africa (SHA)
Location: Dessie
Department: Procurement
Reports to: Technical report to Addis Ababa Procurement Officer; Administrative report of Dessie Cluster Office
Contract type: 6 months

Job Description

About Self Help Africa

Self Help Africa is an international NGO dedicated to the vision of sustainable livelihoods and healthy lives for all in a changing climate. Headquartered in Ireland, with offices in the UK, the US, Brazil, Bangladesh, Burkina Faso, Ethiopia, the Gambia, the Democratic Republic of Congo, Kenya, Malawi, Mozambique, Nigeria, Uganda, Senegal, and Zambia. SHA creates scalable and sustainable solutions to eradicating long-term poverty through knowledge transfer, investment, and market linkages.

SHA is currently implementing a portfolio of approximately 80 projects in 16 countries, funded by a variety of institutional and private donors including the European Union, Irish Aid and USAID.

In early 2023 we launched a new five-year organisation strategy, which defines shared mission as the alleviation of hunger, poverty, social inequality and the impact of climate change through community-led, market-based and enterprise-focused approaches, so that people can have access to nutritious food, clean water, decent employment and incomes, while sustaining natural resources.

Our three core values are:

Impact: We are accountable, ambitious and committed to systemic change.
Innovation: We are agile, creative and enterprising in an ever-changing world.
Community: We are inclusive, honest and have integrity in our relationships.

Job Purpose

Under the direct supervision of the Cluster Coordinator and with technical reporting line of responsibility to Addis Ababa Procurement Officer, the Field Procurement Officer is responsible to handle procurements at field level including types of goods, service and works.

Key Responsibilities

Procurement

Procurement need assessment for two cluster offices
Responsible for acquiring goods or services for an organization.
A procurement officer performs various functions to allow for the efficient procurement of products and services according to procurement threshold level in cluster office.
Support all activities raised in the head office to procure of goods and services
Receives requests for goods and services and ensures their completeness/compliance before they are processed; based on the procurement plan and procurement policy.
Plans and ensure user departments adhere to it in line with approved budgets.
Formulate the Value for Money (VFM) framework to inform the organization procurement is in line with donor and internal rules
Ensure the right person approval for request for quotation for goods & service
Coordinate the receipt, opening and evaluation of quotations, tenders, or proposals for goods, services or works.
Preparation and management of contracts in liaison with the Addis office procurement officer for its legality and ensure proper authorization in accordance with SHA policies.
Ensuring timely, efficient and effective procurement of goods, services and works, while strictly adhering to the procurement policy and donor rules;
Secretary to the Bid Evaluation Committee; collate and present procurement documentation
Prepare supplier’s contracts and purchase orders and submit for approval;
Coordinates the collection/delivery of goods, including adequate record keeping (GRN, invoices, etc)
Ensuring timely payment of vendors and full, auditable support documentation is actioned.
Maintain files and records for all procurement processes, tenders, procurement evaluations, contracts, purchase orders and all correspondences relating to the procurements on Salesforce and Box;
Submit procurement documents, contract and CBAs for payment processing on Salesforce;
Responsible for asset tagging and recording on Salesforce
Issue the goods to the user individual or other bodies after the approval of the right personnel
Report compliance to internal and donor policies
Perform other activities as assigned by supervisor

Administrative

Responsible to receive the purchased from head office for cluster function able to record, and dispatch to the right location or Woredas
Responsible for purchase request internally or externally, as requested by concerned departments at cluster threshold level;
Collects all Goods Receiving Reports, Store Requisitions Issue Vouchers, Waybills, & Other related documents from the store and files in numerical sequence in a separate box file
Checks and verifies the accuracy of all documents and other relevant supporting documents prior to processing the records;
Calculates unit cost, fills the price of each item in the Goods Receiving Report and update stock cards;
Responsible for reporting the outcome, and if there are any discrepancies in any of the item, investigates and effects adjustment after proper management approval;
Prepares and submits quarterly fixed asset and inventory reports to the immediate supervisor;
Responsible for maintaining fixed asset register on Salesforce
Responsible for maintaining inventory of furniture, fittings, equipment, etc. for both the office, residence and rented houses;
Conducts annual inventory of all line items;
Perform any other assigned tasks by the supervisors

Key Relationships

Internal

Cluster coordinators
Head office procurement Officer
Head of Finance & Administration

External

External Stakeholders
Government Departments, banks, external auditors

Knowledge and Experience

Ability to communicate both in Amharic and English in writing and speaking
Ability to handle and care sensitive matters
Knowledge of appropriate computer software to handle the task
At least 3-5 years of experience in relevant posts, of which 2 are in similar position preferably in the NGO environment

Essential Qualifications

A Degree in Purchasing and Logistics, Procurement and Supply management , Business Studies, Supply Chain Management, Marketing or related field of study

Role Competencies

Ability to understand the market environment
Ability to manage multiple priorities without loss of composure
Determines the appropriate allocation of time
Demonstrate the ability to foresee problems and prevent them by taking action
Properly responds to requests with accuracy and courtesy
Work as a competent member of team, willingly providing back-up support for co-workers when required
Proficiency in using standard office equipment such as computers, fax, photocopier, scanner etc.
Exhibit sound judgement and ability to make reasonable decisions in the absence of direction
Refer problems to appropriate person when necessary
Work effectively without constant and direct supervision or guidance

Please find the full job description here.

This Job Description only serves as a guide for the position available and SHA reserves the right to make necessary changes.

How to apply:

Please download the Application Form and fill it in. Then upload this along with your CV and a motivational letter here.

Please note incomplete applications will not be considered for shortlisting.

If you are experiencing any problem with submitting your online application please visit here for assistance.

Closing date is 5th February 2025 at 5pm

Please note that Self Help Africa Ethiopia advocates for equal opportunity and does not require applicants to pay any fee at whatever stage of the recruitment and selection process. Canvassing will lead to automatic disqualification.

Self Help Africa is committed to the highest possible standards of openness, transparency, and accountability in all its affairs and is completely against fraud, bribery, and corruption. All employees are bound by code of conduct, child protection and conflict of interest policies.

Any candidate offered a job with Self Help Africa will be expected to sign Self Help Africa’s Safeguarding Policies and Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

Police vetting is required.

All applicants are encouraged to read through the following safeguarding policies as you make your applications:

Women applicants are highly encouraged; Self Help Africa is an Equal Opportunities Employer.

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