Home ALL NGO jobs Field Level Project Coordinator – Population Health and Environment – Ethiopia...

Field Level Project Coordinator – Population Health and Environment – Ethiopia Consortium (PHE EC)

0
Category:  Development and Project Management, Environment and Natural Resource
Location:

Metu with field travel to project woredas in Yayu, Hurumu, Doreni, Alge-Sachi,Bilo Nopha and Chora

Career Level:  Senior Level (5+ years experience)

Job Description

 Introduction

 

Population, Health and Environment Ethiopia Consortium (PHEEC) in partnership with HRNS, ECTA, JARC, ECFF and ICP has initiated an integrated and multi-sector project entitled “supporting sustainable coffee production and the conservation of forest ecosystems through climate –relevant and integrated landscape management of the Yayu Coffee Forest Biosphere Reserve” which is funded by European Union (EU DESIRA). The project is four years project that will run from September 2021 to August 2025.  PHE-EC is looking for a highly qualified, experienced in managing integrated multi-sector projects implemented in a consortium modality, self-initiator, team player, responsible, accountable, ethical and high caliber person for the position of Field Level Project Coordinator (FPC) for this project.

Dimensions of the Field Level Project Coordinator Responsibilities

Purpose

The Field Level Project Coordinator (PC) will have the major role of Coordinating the implementation of the actions of the EU DESIRA Yayo Project assigned to PHEEC and ensuring efficient and effective delivery of the results, achievement of the objectives and contribution to the overarching goals. The coordinator has the responsibility to closely work in jointly planning, implementation, monitoring and evaluation of the project with all the implementing partner consortium member organizations. He/she will also be responsible in ensuring appropriate tracking of project results, preparing and submitting reports to PHEEC head office timely in accordance to the reporting schedule.

Dimensions of the FC Responsibilities

The roles and responsibilities of the field coordinator will fall into the following dimensions:

  •  Project management encompassing field Coordination, monitoring, evaluation and reporting
  • Financial Management
  • Consortium management, networking and partnership

Project management encompassing field Coordination, monitoring, evaluation and reporting

With regards to project field level coordination, the FPC will have the following roles and responsibilities.

  •  Coordinate and facilitate the preparation of project all year, annual, bi-annual, quarterly and monthly plan in the light of different demands (donor and government)
  • Continuously revise and submit plans in the light of the feedbacks from beneficiaries, donors and other partners  and ensure that activities in the plan are rightly contributing to the attainment of the objective
  • Provide supportive leadership to and play coordination role of the project staff in the implementation of the project
  • Coordinate and provide all the necessary technical support to all field level implementation of the project in six woredas of Illu Ababora and Buno Bedele zones in-general and to the forest management and land scape governance in particular
  • Representing and in consultation with PHEEC head office as needed, liaise with the implementing partners, make the necessary communication with the local government/partners and  provide the necessary information without jeopardizing PHEEC’s and donor’s compliance and working procedures
  • Conduct field level monitoring and evaluation, collect all appropriate data against result indicators and produce monitoring and evaluation report
  • Document best practices and lessons
  • Ensure that the project community development officers are undertaking their duties and delivering the results required
  • Ensure that all activities are accomplished maintaining its standard and quality results are delivered
  • Initiate and involve in the preparation of different training manuals and IEC/BCC materials
  • Make sure that the training manuals and IEC/BCC materials are maintaining their standard and get approval from the respective responsible person before use
  • Prepare monthly, quarterly and annual reports and submit timely
  • Document and prepare reports on any events like trainings and workshops, case stories and monitoring activities and submit timely.

Financial management

  •  Prepare term of reference (ToR) and budget request on quarterly bases, timely submit to the project coordinator at PHE EC Addis office and follow up timey release of the budget
  • Coordinate the preparation and timely submission of reports in line with the expected standards
  • Analyze critical and emerging issues in the course of project implementation and give timey responses either at the field level or in consultation with the management at the head office
  • Ensure budgets are properly utilized to the purpose with consideration of value for money (VfM) and ensure transparency in budget utilization
  • Make sure that the budget utilization are complying with donor and other requirements and regulations of government and PHEEC
  • Regularly track the budget with the finance people
  • Make sure that any budget request is prepared in detail and in line with the agreement and policy and also the plan in the project document

Consortium management, networking and partnership

  • Liaise with all stakeholders, create positive relationship and partnership and demonstrate positive team player behavior
  • Initiate and lead the establishment/strengthening of  multi-sector platforms/taskforces at kebele, woreda and zonal levels and ensure that they are used as coordination, learning and knowledge management platforms
  • Representing PHE EC Participate in any joint platforms of the project consortium members like technical team meetings and any other government and partners’ platforms
  • Play key role for all implementing and other partners to create partnership, synergy of interventions and collaboration for the effective and efficient implementation of the project
  • Ensure that strong partnership and collaboration is created at local levels.

Key Performance Indicators

Coordination

  • Plans for the respective period is prepared, submitted  and well documented
  • Timely revision is done as required and availed for use
  • The community development officers, other staff and implementing partners are getting appropriate support and satisfied
  • All activities are implemented within the timeframe set and results delivered and/or justifications presented for any delay
  • Regular supportive supervision and monitoring visits conducted, timely corrections  made for problems and gaps filled, results documented and feed into the planning
  • Communications made on timely bases
  • Proper follow up and coaching is made to the field coordinators and staff and performance is measured
  • All necessary IEC/BCC materials are produced timely and availed for use
  • M&E findings are well documented and properly utilized in improving the project performance
  • Project progresses towards the intended results are tracked and informed the partners and PHEEC
  • All project related data are well documented and shared to partners and other stakeholders as needed.
  • Project community facilitators and staff are well managed and delivered their role with good team spirit and partnership

Financial Management

  • Budget plans are timely prepared with no gap on timely implementation of activities
  • Financial accomplishments are analyzed and tracked
  • Financial documents are properly documented, reports are timely prepared and submitted
  • All financial expenditures are done in comply with the agreement and regulations and with value for money consideration

Consortium management, networking and partnership

  • Multi-sector taskforce establishment are done as per the schedule and all appropriate stakeholders are invited and appeared on the meetings
  • Regular follow up and review of project progress is done and feedbacks are incorporated into plans
  • Necessary ToRs are developed and put into action
  • All taskforce meetings are properly conducted
  • All stakeholders participated in the project implementation and M&E and their voices are well addressed

 

REPORTS TO: Monitoring, Evaluation and Communication Coordinator/PC

DUTY STATION: Metu with field travel to project woredas in Yayu, Hurumu, Doreni, Alge-Sachi,Bilo Nopha and Chora

Job Requirements

Required qualification, Experience, Knowledge and Skills

Mandatory:

  •  MSc in Environmental Governance, Participatory Forest Management/Forestry, Environmental Economics/Agro-economics,  Natural Resources Management and other related field with combined experiences in related areas
  • Minimum five years of proven experiences in coordination and management of natural resources/forest management related development actions, engagement in policy review and advocacy related programs with MSc qualification
  • Three years of practical experiences at coordination and management position in the related fields
  • Computer literacy: Ms word, Power Point, Excel, internet usage, etc
  • Excellent speaking, writing and listening skills of Amharic and English languages
  • Oromiffaa Speaking Skills
  • Excellent written and oral communication skill and team player
  • Three years’ experiences of working with and reporting to multiple donors and government
  • GIS and GPS trainings, and GIS mapping  experiences
  • Experience in land scape governance, sustainable forest management/PFM, agro-forestry system development and implementation of agro-ecological approaches
  • Proven experiences and understanding the national and regional level natural resources related policies and laws
  • Experiences in implementation of climate change adaptation and mitigation projects

Desirable:

  • Experience in coordinating integrated projects that has environment, health, livelihood/resilience, social and gender components
  • Able to work under stress and delivering results timely
  • Self-initiator and undertake duties with little supervision
  • Skilled and experienced in analyzing qualitative and quantitative data across sector and knowledge of SPPS and other quantitative data analysis packages
  • Community based organizations (CBOs) establishment and development
  • Forest products value chain development

How to Apply

PHE ETHIOPIA CONSORTIUM provides equal employment opportunities to all applicants for employment regardless of his/her race, color, religion, gender, national origin, age, disability, marital status, amnesty, or status as or in accordance with applicable  local laws.

 

Any interested and qualified applicants are required to submit their application through vacancy@phe-ethiopia.org   or hand delivery at our office located ABCO building 3rd floor in front of Brass Hospital from September 20,2021 until September 27,2021

LEAVE A REPLY

Please enter your comment!
Please enter your name here