Field/FSL Coordinator -Woldiya FO

DEPARTMENT/ TEAM /PROGRAM: Program Operations

AREA OFFICE/ LOCATION: Woldiya FO

GRADE: 3B

CONTRACT LENGTH: 12 months (TBD)

Reports to: Program Manager

Matrix Manager: H, N & WaSH PM

CHILD SAFEGUARDING:

Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).

Risk and Compliance:

The role holder is required to carry out the duties in accordance with the SCI Fraud, Bribery, and Corruption policy and code of conduct. The key responsibilities include understanding and complying with the SCI policies and procedures, not committing any act of fraud, bribery, or corruption, understanding risks in their area/role, and implementing mitigation measures, report any suspected fraud, bribery, or corruption immediately, declare conflicts of interest in accordance with internal procedures and complete mandatory training related to ethics and anti-fraud measures

Project Summary

WFP in collaboration with government stakeholders identified beneficiaries for humanitarian cash assistance for IDPs across various locations in Oromia and Amhara regions. Save the Children International has secured funding from WFP to assist the implementation of cash assistance program for IDPs (humanitarian beneficiaries) as part of shock responsive emergency response is prioritized.

The overall objective of the project is to support the response to critical humanitarian needs in through Multi-Purpose Cash Assistance (MPCA). The project is part of the broader efforts to enhance social protection, and program will exploit complementarities with other social support networks.

The initial humanitarian cash assistance program is expected to cover 13-15 woredas in East and West Wellega, North Shewa, Buno Badele and North Shewa and Bale zones and Jimma Town in Oromia Region and Kobo town in North Wello zone in Amhara regions. The initial cash assistance program duration could be 3-4 months. The program could be expanded to more geographic locations subject to the humanitarian situations and availability of funds.

The cash assistance program pursues coordinated response in collaboration with WFP, realizing actual design and implementation of digital beneficiary registration (biographic including photos) and budgeting, enumerator recruitment and training, management of enumerators, work with WFP contracted financial service providers (FSPs), crown management and control, ensure delivery of cash to target beneficiaries, establish and managed beneficiary complaints and feedback mechanism, monitoring and reporting,

ROLE PURPOSE:

The field coordinator for cash assistance will lead a team of program officers, MEAL CFM and monitoring officers, team leaders, enumerators and reports to program manager.

The Field Coordinator oversees and ensures the effective implementation of biographic digital registration and cash assistance activities across assigned woredas. The role provides technical, operational, and coordination leadership to field teams, ensuring compliance with WFP standards, timely delivery of activities, beneficiary protection, and alignment with project plans and timelines.

This position requires strong leadership, problem solving skills, and the ability to manage multiple teams while coordinating closely with WFP, local authorities, and financial service providers (FSPs).

SCOPE OF ROLE:

• Report to: Health, Nutrition & WaSH Program Manager

Collaboration: program operations team, and area managers, field office managers in Northwest Area Office based at Woldiya FO office.

KEY AREAS OF ACCOUNTABILITY:

• Work in close collaboration with the program manager , team based both in Addis and in project locations to participate, and incorporate into the program design and implement shock responsive cash assistance deliverables including cash feasibility assessment including staff safety and access, safeguarding risks and mitigation measures, etc and operationalize the program
• Develop detailed registration plans per kebele/FDP, including scheduling and logistics.
• Prepare and manage field-level budget for registration activities.
• Organize site setup for registration including seating, shade, crowd control, and workflow arrangement.
• Participate in recruitment of competent enumerators and field staff.
• Lead woreda-level training for enumerators jointly with WFP staff, covering digital tools, biographic data collection, and procedures.
• Assign tasks to field teams based on capacity and ensure availability of needed equipment.
• Provide daily supervision, performance monitoring, and coaching to enumerators, verifiers, and crowd controllers.
• Oversee household digital registration: socio demographic profiling, biometric/photos, QR code issuance, and verification.
• Ensure daily targets are met or exceeded as per the registration plan.
• Coordinate village mobilization and sensitization through assigned CP staff.
• Supervise complaints collection and ensure timely resolution or escalation.
• Ensure data quality, completeness, and proper documentation.
• Submit daily progress reports and flag issues to the Program Manager and WFP.
• Oversee the implementation of monitoring and evaluation and learning systems in cash assistance Program, in line with Save the Children Program polices, standards and strategies
• Ensure the cash assistance response is consistent with the country strategic plan and in line with the donor, government and cash working group strategy and guidelines.
• Provide ongoing support and advice to team members and CFM team in collaboration with the WFP technical staff in cash assistance program
• Ensure high quality reporting (both internal and external) with accurate, reliable information and that reports are prepared and submitted in a timely manner according to the reporting timelines.
• Ensure that all expenditure of the project is in line with activity and financial forecast and that all expenditure complies to Donor

1. Monitoring, Evaluation Accountability And Learning (MEAL)

• Ensure that programming meets high standards in terms of design, monitoring and evaluation through WFP Project Cycle Management System, Core Humanitarian Standard (CHS), accountability commitments, Program Quality Guidelines and PME Framework
• Ensure that Program launch meetings, Program reviews evaluations are in line with the organization’s and donors’ requirements
• Ensure that Program learning is captured through sound monitoring systems, with specific attention to MEAL CFM, and that it is used to improve implementation
• Request technical advisors inputs as needed and ensure that the outcomes of technical advisor visits, evaluations and other recommendations are documented, tracked and implemented.
• Develop the Accountability Framework and provide management and technical support to the MEAL CFM and MEAL Technical teams for both SCI and WFP.
• Promote joint planning and monitoring with WFP and Programs and ensure integration and effective learning
• Ensure that monitoring reports are documented and reports are in line with the SCI and donors’ requirements

2. Team management.

• Upholds SCI values at all times, demonstrate self-accountability while making decisions, managing resources, In line with the accountability framework depicted the project proposal, holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and taking appropriate measures to manage underperformance.

3. Representation and Networking:

• Engage with and support national and regional level networks relevant to increasing cash assistance learning and improve Program implementation;
• Represent SCI/WFP at the ICCM coordination and collaboration and ECC at Ethiopia Cash Working Group Meetings and/or Work Streams, and other relevant coordination fora
• Work with WFP to ensure that relationships and formal agreements with the government are maintained and updated as appropriate

BEHAVIOURS (Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS

• Bachelor degree in development or other Project Management, social sciences or related fields. Experience: cash assistance program in humanitarian setting, preferable digital cash assistance programming

EXPERIENCE AND SKILLS

• Recommended 8 years of relevant progressive experience, out of which 3 years in managerial positions. experience in a humanitarian environment including significant field operations experience running both emergency & development programs is required Skills/Ability required:
• Significant management experience working in emergency response or fragile state contexts.
• Direct experience in implementing cash assistance Programs , market analysis and economic recovery.
• Previous experience of managing highly technical teams in CVA implementation
• Previous experience of working as Consortium manager would be preferable
• Previous experience of project management
• Experience of and commitment to working through systems of community participation and accountability
• Demonstrated monitoring and evaluation skills
• Ability to work both in an advisory and a hands on implementation capacity
• Ability to speak and write Amharic and other local languages is preferable

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience. The program manager is expected to cover emerging assignments in the humanitarian program operations

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.