Field Finance Officer at Association of Pastoralist Community for Change (APCfC)

Background

Association of Pastoralist Community for Change (APCfC) is a local Non-Governmental Organization registered with Oromia Attorney General Bureau (OAGB) in accordance with the Oromia Regional State proclamation for Civil Society Organizations with a certificate No WB/03/0099. APCfC is currently implementing a five years (2023-2027) nexus project funded by CST-Ethiopia in Dire and Moyale Woredas, in Borana zone. The project is implemented with the overall aim to promote women and older adolescent girls have sustainable lives including diverse food sources and economic well-being, increased safety, psychosocial wellbeing, and meaningful participation and leadership; and Women and men affected by crisis can meet their basic needs, transition from reliance on relief assistance towards meeting and/or protecting their food and livelihoods needs independently.

To meet its project objectives APCfC calls for interested and competent professionals to apply for the following vacant positions.

Job position summary:

Under direct supervision of the APCfC Senior Finance Officer, the Finance Officer is responsible for all aspects of financial management of the project in Dire and Moyale woredas, ensuring compliance with APCfC internal policies and procedures as well as donor regulations. The candidate for this position needs to demonstrate strong knowledge and skills for smooth accounting operations including payments and banking, budgeting, financial reporting, procurement, and asset management.

Key Duties and Responsibilities:

• Oversee and manage daily projects accounting and finance functions including timely recording of transactions, cash management, banking, payroll, inventory, receivables, and payables.
• Prepare monthly standard accounting reports to APCfC Headquarters, for review by HQ finance team, including general ledger files, account reconciliations, expenditures by cost center/project, as well as other financial information in a timely and accurate manner.
• Ensure monthly settlements of government obligations such as tax and pensions.
• Ensure timely settlements of work advances, travel advances, purchase advances, petty cash, and supplier advances.
• Update internal systems with financial data on daily basis including but not limited to tracking bank deposits and payments timely.
• Prepare monthly, quarterly, and annual financial reports and submit to APCfC Head Office
• Review all the payments documents for proper coding and supporting documents.
• Keeping updated records of prepayments in respective rents for all project and keeping track of their utility bills and travel expenses where applicable.
• Review Purchase Orders and Purchase Requests for proper coding and budget adequacy before approval.
• Perform the monthly cash forecast in coordination with relevant team members and send it to the Finance team in Addis Ababa.
• Revise the spending plan on monthly basis and analyze the spent against forecast for the review of the Finance manager (FM).
• Perform regular cash count with the Field Project Coordinator
• Manage the payment turn-over period at Field office to avoid delays in handling requests submitted to finance.
• Insure and follow up the updated monthly accurate records (soft and hard copies) of financial supporting documents segregated by donor for purposes of internal, donor reporting and audit purposes in coordination with the junior Finance Officer.
• Review all payment requests of regular and unpaid reimbursement for accuracy and completeness before Authorization by the Field Project Coordinator.
• Prepare bank reconciliations to ensure the balances are accurate and all the payments in the bank statements are accounted for.
• Ensure internal control of the master list of all physical assets in the APCfC Mega Field Office and participate in conducting physical verification of inventory and assets on a regular basis.
• Prepare supporting documents and assist during month-end and year-end financial reporting and audits as directed by supervisor.

Education and Work Experience Required:

• Bachelor’s degree (B.A) or equivalent in Accounting or Finance with a minimum of Five (6) years of progressive accountancy experience is required.
• Experience of working in an NGO setting is an asset.

Required Skills and Qualifications:

• Strong accounting skills and experience, including management of general ledger, journal entries, payables, Receivables and financial reporting.
• Advanced computer skills in MS Office programs, particularly Excel
• Experience in Project accounting and Strong organizational skills.
• Good knowledge and skills in financial software; working knowledge of Peachtree Accounting would be considered an asset.
• Good communication skills and fluency in written and spoken English and Afan Oromo languages is mandatory.
• Ability to work under minimal supervision and deliver on set objectives within given deadlines.
• Ability to work under pressure.