Field Coordinator

VACANCY ANNOUNCEMENT: Field Coordinator

Duty Station: Gambella

Reports to: Country Program Manager

Number of positions: One

Salary and Benefit Packages: As Per the Organization Scale, Attractive

Start Date: Soon

Duration: 4 months with the possibility of extension

Overall purpose of the role:

The Field Coordinator is responsible for coordinating, and ensuring smooth implementation of program and operations’ activities and adherence to logistic, human resource, administration, procurement, and security procedures. At the field level, the Field Coordinator represents AAHI to relevant stakeholders. The field coordinator reports to the Head Office (Country Program Manager).

Specific Responsibilities

• COORDINATION: Depending on the context and mission needs, the Field Coordinator develops and implements the programs in collaboration with the respective Program Manager and Officers. The Field Coordinator provides general support, guidance, and serves as focal point during program planning, implementation, and reporting at field level.
• MANAGEMENT: The Field Coordinator oversees opening, closing and/or regular running of one or more bases including management of all or part of support staff, program support activities, administration, and security of the base as well as coordination with program staff at field level. The Field Coordinator ensures that AAHI procedures and UNHCR regulations applicable to projects implemented in the field with regards to program, logistics, procurement, security, HR, and administration are closely followed.
• REPRESENTATION: The Field Coordinator represents the organization at the field level including general meetings with UNHCR, RRS, local authorities, protocol meetings, security meetings, as well as sector program meetings when requested by the head office. The Field Coordinator represents and facilitates the visit of donor’s representatives, head office staffs and other stakeholders whenever requested.
• LOGISTICS: the Field Coordinator is typically in charge of overseeing the logistics at the filed level ensuring the proper set up of base premises (office / ware house), the functioning of supply chain including procurement planning, purchasing of goods and services, their transport and storage, the organization, planning, and maintenance of the fleet and equipment, and the functioning of the means of communication appropriate for the respective region.
• ADMINISTRATION /HUMAN RESOURCE: The Field Coordinator is responsible for overseeing the management of finances and administration, warehouse, fleet, fuel, and workshop focal persons, head of security guards, at the field level. The Field Coordinator ensures the proper management of finances on the bases including planning, authorization of expenses, and reporting. The Field Coordinator also ensures the management of Human Resources in accordance with the AAHI guidelines and the legal requirements in the host country.
• SECURITY: Field Coordinator is responsible for the district security management and ensures the security of staff, premises, materials and assets. The Field Coordinator monitors the political, economic, and social environment in the area, assesses and analyses the risks, monitors and reports the security situation and develops security procedures relevant to the context.

Qualification and Experience:

• Bachelor’s Degree (10 years’ experience) or Master’s Degree (3 years’ experience) in project management, marketing management, business administration, economics, accounting or another relevant field, complemented by proven professional experience in a similar position.
• Previous working experience with UNHCR and/or ARRA/RRS is a plus.
• Experience in working with refugees is an advantage.
• Proficient in MS Office, particularly Excel.
• Good command of both spoken and written English.
• Adhere strictly to the principles of morality, ethics and integrity.
• Ability to effectively manage multiple priorities independently
• Open to the implementation of new processes, solution-oriented and a strong thinker.
• Excellent communication, facilitation, and interpersonal skills
• Proven Ability to work under pressure