Expedited SVN _Supply Chain Assistant (Assets/Inventory Management)

Under the overall supervision of the Head of Resource Management (HoRM) unit and direct supervision of the Head of supply chain unit/Supply Chain Officer (SCO); and, in collaboration with relevant units Headquarters and the Administrative Centres and other supply chain unit staffs in the mission (main and sub offices), the successful candidate will be responsible and accountable in assisting the management and tracking of all assets in the mission.

1. Keep track of all IOM assets and update the Asset Master Record (AMR) for all asset descriptions, model, serial number, Tag number etc.
2. Handover assets to newly hired staff and receive signed Asset Assignment Form in addition to receiving/manage assets from staff leaving IOM.
3. Review assets condition in all IOM stocks and prepare Asset Damaged Form and Asset Disposal Form when necessary.
4. Conduct the End-Year Physical Verification of Assets in IOM and carefully indicate the condition of assets that are not functional, damaged/beyond repair, and or assets that are in good working condition.
5. Perform logistics tasks related to property and asset management, insurance coverage, maintenance, and disposal as required.
6. Prepare Request for Quotation (RFQ), facilitate Evaluation Report (ER), and release order of approved Purchase Requisition (PR). as required
7. Check samples and quality of requested items and seek confirmation from requester before the review of offers is finalized to place orders.
8. Support the warehouse focal on Goods Receive Note (GRN) of delivered goods to facilitate payments.
9. Prepare and support Vendor Creation and update Vendor Payment Tracking Sheet as well as updating vendor documents such as business license, ID and etc.
10. Maintain ing physical and electronic records of all documentation through the procurement cycle in accordance with IOM instructions and procedures; retrieve and present information from the system and support preparation of periodic reports.
11. Assist in review of vendor invoices, prepare payment requests and follow-up with Finance the timely payment to suppliers/service providers.
12. Assist in preparation of workshop and conference materials (finding venues, resources, photocopying conference material and compiling resources e.g. CD) and facilitate payment
13. Perform any other duties that may be assigned

EDUCATION

• University degree in Business Administration, Accounting, Logistics, Asset management, Supply Chain Management or a related field from an accredited academic institution with two years of relevant professional experience; or
• High school diploma with four years of relevant professional experience
• Certification in Procurement, Logistics, Asset Management or Supply Chain Management is an advantage

EXPERIENCE

• Experience providing support to supply chain management, asset management and logistics and working with vendors and service providers.
• Experience with asset management process.
• Experience working with IOM/UN Supply chain, asset management and Logistics Rules and Procedures is an advantage
• Experience working in an international organisation in a multi-cultural setting an advantage.

SKILLS

• High level of computer literacy
• Knowledge of ERP system/ORACLE highly desirable
• Ability to work with national and international institutions.
• Ability to prepare clear and concise report;
• Demonstrated ability to and exercise sound judgment;
• Excellent communication and negotiation skills