Executive Secretary II (CEO)

Purpose of the Job

Lead the office protocol issues in the CEO’s Office, provision of support to the CEO in managing, arranging, representing, and caring the office work and guests of the Office of the CEO, acting as a primary point of contact for internal and external constituencies on matters pertaining to the office.

Main Duties and Responsibilities

• Lead the office protocol issues in relation to guests coming to the office and external communication of the CEO
• Serves as a liaison between the CEO’s office and the public and senior management team
• Organizes and coordinates executive outreach and external relations efforts
• Lead the management of the secretarial functions of the office
• Directs incoming communications to the concerned function
• responsible to take care
• Completes the variety of administrative tasks for the office of the CEO including,
• Managing an extremely active calendar of appointments
• Completing expense reports and collaborating with the Office Assistant for the reimbursement of expenses.
• Lead the composing and preparation of correspondence letters which are confidential in nature until they reached the end point.
• Collaborate with the office assistant in arranging complex and detailed meetings, events, itineraries, and agendas
• Collaborate with the Expert in the Office of the CEO in compiling documents and related stationaries for meetings and events going in or under the CEO Office
• Lead the provision of “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s Office by top management team
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the concerned function when necessary
• Takes initiative to build relationships crucial to the success of the Office and manages a variety of special projects
• Successfully follows issues with deadline pressure, reminds the CEO and other concerned groups
• Compiles and arranges completed deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead NIGAT
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on tasks to successful completion
• Follow the security issues in relation to the CEO’s office visitors and communicate with the security team for matters requiring attention
• Performs and follows other additional assignments and tasks given by the CEO

Education

• BA/BSc Degree in Administrative Services, Secretarial Science & Office Management or related fields

Experience

• 6 years of experience for BA/BSc Degree holders with sufficient and reputable secretarial and office management role at equivalent executive level and in a business environment

Education

• BA/BSc Degree in Administrative Services, Secretarial Science & Office Management or related fields

Experience

• 6 years of experience for BA/BSc Degree holders with sufficient and reputable secretarial and office management role at equivalent executive level and in a business environment

Behavioral Competencies

• Multiple tasking with excellent attention to detail
• Expert level written and verbal communication verbally and using technology
• Emotional maturity with proven ability to handle confidential information & strong organizational skill
• Highly resourceful team-player, with the ability to also be extremely effective independently