Executive Assistance officer

Location: Addis Ababa / Head office, Ethiopia

Organization: Mothers and Children Multisectoral Development Organization (MCMDO)

Deadline: January 22, 2026

Job Description

Mothers and Children Multisectoral Development Organization (MCMDO) is a national Non-Governmental Organization registered in accordance with the proclamation for Civil Society Organizations Proclamation No 1113/2019 with a certificate No 0022. MCMDO is currently implementing 15 emergency response and development projects in all regions and City Administrations in Ethiopia. .

To meet its objectives MCMDO calls for competent professionals to apply for the following vacant position.

Salary, based on organizations salary scale

Job Summary:

An Executive Assistant (EA) is the backbone of executive leadership, handling critical administrative, organizational, and communication tasks to ensure smooth operations. Their responsibilities range from managing schedules and correspondence to coordinating projects and acting as a trusted liaison between executives and stakeholders.

Core Duties of an Executive Assistant

Calendar & Scheduling Management
Organize meetings, appointments, and events.
Prioritize the executive’s time and avoid conflicts.
Communication Handling
Draft, proofread, and manage emails, letters, and reports.
Act as the first point of contact for internal and external stakeholders.
Travel & Logistics
Arrange flights, accommodations, and itineraries.
Handle expense reports and reimbursements.
Meeting Support
Prepare agendas, presentations, and briefing materials.
Record minutes and follow up on action items.
Project Coordination
Assist with research, data collection, and project tracking.
Ensure deadlines are met and deliverables are organized.
Confidentiality & Discretion
Handle sensitive information responsibly.
Maintain trust and professionalism in all interactions.

Key Responsibilities in Detail

Areas	Responsibilities
Administration	Filing, record-keeping, office management, and document preparation.
Executive Support	Acting as a gatekeeper, prioritizing tasks, and ensuring executive focus.
Communication	Liaising with staff, board members, and external partners.
Strategic Input	Providing insights, preparing reports, and assisting in decision-making.
Technology Use	Proficiency in MS Office, scheduling software, and collaboration tools.

Required Skills

Organization & Time Management – juggling multiple priorities efficiently.
Strong Communication – both written and verbal.
Problem-Solving & Initiative – anticipating needs before they arise.
Tech Savvy – adept with productivity tools and digital platforms.
Oral and written communication

Microsoft Office Pack: Word, Excel, Access, Publisher, Outlook, PowerPoint

Professionalism & Discretion – trusted with confidential matters.

In short, an Executive Assistant is not just an administrative role they are a strategic partner who ensures executives can focus on leadership and decision-making while the EA manages the operational details.

Key Requirements across Roles

Education: Bachelor’s / Master’s degree in Business Administration, Management, or related fields
Experience: 5+ years in executive or administrative support.
Skills: Strong organizational ability, communication (English & Amharic), proficiency in MS Office/Google Workspace, discretion with confidential matters & Flexibility:

How to Apply

If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and a letter of motivation through the following Google Form: >> https://forms.gle/PJJ1HNAeH4LnnL6a6 , within 7 consecutive days.

Candidates that are short-listed will be acknowledged and called for exam.

MCMDO has an equal opportunity employer promoting gender, equity and diversity. Qualified female and young candidates are strongly encouraged to apply.