Emergency Response Project Coordinator | Dollo-Ado

Duties and Responsibilities

• Responsible to overall management and implementation of the project implementing by CISP in  Dollo- Bay of Afder zone and Dollo-Ado of Liben  Zone, Somali National Regional State,
• Manages and coordinates the implementation process of all sets of targets planned for the project with respective supervisors, experts and other concerned staff working within program departments.
• Develops detailed program implementation plans in consultation with the Program Manager, MEAL Expert, project staff and partners.
• Reviews and updates the Emergency Response Plan to assure that it is consistent with the Public Health emergency response procedures for threats identified in the Vulnerability Assessment,
• Ensure activities are implemented according to physical plan and budget, donor requirements and acceptable quality standards in ways that are responsive to communities’ needs.
• Regularly visits field activities and provides formal and informal feedback to the project staff in terms of adequate and inadequate progress as well as recommendations for improved performance;
• Builds the capacity of project staff and its partners in technical issues pertinent to the sector including WASH, Health/Nutrition and Food Security;
• Coordinate with the relevant stakeholders and make sure the project implementation is going on as per the plan,
• Obtain feedback from local communities to evaluate the effectiveness of health services;
• Maintains ongoing communication with project stakeholder regarding project progress and challenges;
• Continuously assesses project’s context, assumptions and changes in the working environment to ensure that the project focus, strategies and activities remain relevant and to propose adjustments when needed.
• Makes sure the AAP principles implementing properly.

Staff Management

• Supervises, leads, guides, orients, trains, coaches and supports the project team,
• Builds the technical capacity of the subordinate staff in planning and implementing projects effectively and efficiently;
• Ensure that all project staff have appropriate individual operational plans linked to project priorities;
• Completes all performance management activities including performance planning, monitoring, and annual performance appraisals;
• Provides ongoing feedback to project officers and specialists, recognizing and praising successes and pointing out failures that need corrective measures.

• Ensures that project under his/her supervision includes an appropriate log-frame and baseline design;
• In consultation with MEAL personnel organizes a monitoring system to collect routine data for tracking project performance and decision making;
• Monitors and facilitates community health education programs at each health catchment area;
• Monitors the use of medical supplies and equipment and implement remedial steps to ensure adherence to best practices protocols;
• Monitors the status of essential equipment and supplies and ensure timely procurement and distribution to meet the needs of health facilities;
• Monitors the quality of services in the health program including adherence to MoH protocols and implement remedial steps to improve quality and adherence;
• Plans and conducts quarterly and annual project review meeting to assess progress, adjust plans, and draw/disseminate lessons learned.
• Writes monthly/quarterly/annual comprehensive and high-quality project progress reports for the donor and the government;
• Monitors the activity implementation of the consortium members and provide feedback to all concerned stakeholders.
• Leads the extraction and documentation of learning briefs, case studies and other project elements
• Implements other M&E related tasks based on donor’s requirements

• In collaboration with finance staff prepares annual budget based on project proposal and ensures compliance with donor’s requirements.
• Ensures appropriate utilization of fund codes for charging budget expenditures.
• Monitor monthly budget burn rates and adjusts when needed.
• Ensure timely financial reporting is done and shared with the HO finance department.
• Communicates with the coordination unit for any finance related challenges at the FO level

• Establishes and maintains formal and informal communication mechanisms with government, community partners, consortium member and other stakeholders in the project implementation area.
• Participate in clusters, taskforce meetings, and supervision visits held at Zonal and Woreda level to discuss project related issues.
• Keeps up to date with developments in the project, including best practice and ensure ongoing personal development and learning;
• Makes formal presentations to the counterparts about project progress, challenges, lessons learned and needed adjustments;

• B.Sc. or MSc. in Public Health, Health Officer, and related field;
• Minimum of 6 years relevant experience for B.Sc. and 4 years for MSc. with a thorough understanding of all areas of project management cycles in Emergencies/ humanitarian settings.
• Experience in coordinating, developing, and implementing humanitarian interventions in crisis settings.
• Field experience in complex emergencies, including humanitarian emergency response.
• Clear understanding of principles and theories of disaster management and public health response to disasters.
• Experience and knowledge of the tradition and pastoral context;
• Proficient in Somali, Amharic and English Language

• Good knowledge of Development project Management/Coordination.
• Track record of successful work experience and results in project management in NGOs setting
• Result oriented and team player,
• Knowledge and understanding of Project Cycle Management (PCM),
• Excellent computer skills: Microsoft Office, MS Project,
• Proficiency of English, Somali and Amharic,
• Firm belief in teamwork, gender equality
• Commitment to values and working styles of CISP
• Excellent interpersonal skills – builds good relationships with internal and external stakeholders and maintain effective collaboration with all staff,
• Ability to manage a complex and demanding workload,
• Ability to travel within the country whenever required

Behavioral & Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Continuous Learning

• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly,

Creativity and Initiative

• Actively seeks new ways of improving programs or services

Planning and Organizing

• Identifies priority activities and assignments for self
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work

Professionalism

• Identifies issues, opportunities, and risks central to responsibilities
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes CISP’s core mandate.

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Seeks input and feedback from others
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work