Job Description
FH Ethiopia is a non-governmental organization engaged in relief and development activities. At FH, we operate under a set of guiding principles we call the “The Heartbeat”. This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. FH Ethiopia would like to invite potential internal and external candidates to apply for the following position:
Position: Emergency Response Officer
Duty Station: Telemt _ North Gondar
Duration of Contract: One-year contract, Renewable (with 60 working days probation period)
Salary: As per the salary scale of the organization
Closing date: February 06, 2023
Job Summary
Responsible for supporting implementation of emergency response projects implemented in Amhara Region. The position will provide overall planning, implementation and reporting of the emergency projects as per donor rules and regulations in line with FHE policies and procedures within the given time frame and the desired organization goal.
Principal Responsibilities
Key Result #1: Coordination and collaboration
1. Closely work with zonal and woreda government offices for IDP and host community response project management related tasks by representing FHE.
2. Coordinate every dispatch and distribution process of Commodities in assigned IDP and Host Community (HCs) locations in collaboration with relevant GO- NGO stakeholders
3. Actively participate with partners in disaster assessment and beneficiary targeting.
4. Involve in community targeting and beneficiary break down by IDP center and HCs
5. Coordinate distribution of food commodities to beneficiaries /IDPs and host community/ in collaboration with relevant government partners.
6. Represent FH in relevant GO-NGO and other cluster meetings as delegated by the PME Coordinator.
Key Result # 2: Data collection and field monitoring
1. Make an assessment of warehouse capacity and advice PME Coordinator before dispatch of Food Commodities.
2. Ensure the availability of daily minimum requirement of clean and potable water in the water storage for the IDPs at each camp.
3. Follow up and ensure smooth and on time transportation of supplies and track distribution and proper utilization of budget.
4. Engage in assessment survey data collection, PDM findings and other surveys as required with FHE and Donor requirements.
5. Organize and facilitate Joint participatory monitoring program with partners and government sector offices and beneficiary groups and document feedback.
6. Conduct regular field visits to monitor the proper implementation of the project.
Key Result # 3: Reporting and documentation
1. Prepare and submit weekly, Monthly, quarterly, reports to the PME Coordinator on time.
2. Document all reports submitted.
3. Facilitate the selection of vulnerable beneficiaries and document master beneficiary list and share with PME Coordinator.
4. Document distribution lists and share with the PME Coordinator.
5. Document all communications, meeting outcomes and share with the PME Coordinator.
Perform tasks assigned by the project manager.
Safeguarding Policy
FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.
Gender Responsibility
⮚ Provide adequate time to staff to participate in gender sensitivity workshops and related events.
⮚ Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.
⮚ Build a better gender balance in staffing through affirmative action.
⮚ Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.
⮚ Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.
⮚ Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gender issues.
Safety & Security Responsibility
⮚ Encourages compliance of Safety and Security principles and policies of the organization by all staffs;
⮚ Visiting project Offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;
⮚ Explains to staffs the reasoning behind the organization’s safety and security policies and procedures
⮚ Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members. If possible, he/she should conduct briefing and training sessions himself/herself;
⮚ Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;
⮚ Encourages staffs to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human resources.
Job Requirements
Job Level Specifications
⮚ Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.
⮚ Strong Interpersonal skills,
⮚ Emotional maturity,
⮚ Cross-cultural Sensitivity,
⮚ Ability to work effectively under pressure
⮚ 3 years related experience in a relevant position Preferably in INGO Setting for BA/BSc
Education/Certifications
⮚ BA/BSc in Food, Nutrition, Development Studies, Economics, Agriculture, or relevant field of study.
Distinguishing Competencies
⮚ Strong computer skill and knowledge in the area of MS word, MS Excel, MS Access, and PowerPoint and email communication.
⮚ Knowledge of WFP Rules and Regulations.
⮚ High level of initiative taking.
Language
⮚ Proficiency in both spoken and written English.
⮚ Ability to write reports and business correspondence in English and Local Languages
How to Apply
Women Candidates are highly encouraged to apply
Competent candidates can submit ONLY their application and CV to: recruitment_fhe@fh.org
Candidates MUST refer the position title “Emergency Response Officer” on the subject line of their email and applications.