Election Legal Assistant

ORGANIZATIONAL OVERVIEW

The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is working to boost its’ institutional strength with a special focus on enhancement of human resource capacity. Accordingly, NEBE would like to invite applicants for Election Legal Assistant position who meet the following requirements.

Required number: One

Reports to: Head, Election Legal Department

Duty station: NEBE Head Quarter, Addis Ababa

Duration: Permanent

Salary: As per the organization salary scale

Job Summary

The Election Legal Assistant provides administrative and research support to the legal team in matters related to electoral processes. This role involves legal research, documentation, case preparation, and administrative tasks to ensure the smooth functioning of legal affairs. The Election Legal Assistant plays a crucial role in maintaining organized legal records and supporting the legal team in election-related activities.

Duties and responsibilities

Legal Research:

• Assist in conducting legal research on electoral laws, regulations, and precedents.
• Prepare summaries and analysis of legal documents and case law.

Documentation and Filing:

• Maintain organized legal files and records related to election cases and legal matters.
• Prepare and file legal documents, ensuring accuracy and compliance with legal standards.

Case Preparation:

• Assist in gathering relevant documents and information for election-related legal cases.
• Prepare legal documents, memos, and briefs under the guidance of legal professionals.

Administrative Support:

• Schedule meetings, hearings, and appointments for legal team members.
• Prepare meeting agendas, record meeting minutes, and maintain meeting schedules.

Communication and Correspondence:

• Communicate with internal and external stakeholders under the guidance of legal professionals.
• Draft and proofread legal correspondence and emails.

Data Entry and Analysis:

• Enter data into legal databases and maintain accurate records.
• Assist in analysing legal data and preparing reports as required.

Research Assistance:

• Assist legal professionals in gathering background information and research materials for legal cases.
• Prepare research summaries and reports for review.Perform other duties as assigned by your line manager.

Specification:

Education and Work Experience:

• 3 year and Bachelors |0 years and Masters in LLB or LLM.

Know-How (Skills) (Technical competencies):

• Previous internship or entry-level experience in legal settings is a plus.
• Basic understanding of legal principles and electoral laws.
• Proficiency in MS Office applications, particularly Word, Excel, and legal research tools.
• Strong organizational skills and attention to detail.
• Effective communication skills, both written and verbal.
• Ethical mindset with a commitment to confidentiality and professionalism.