Education Programme Coordinator

Internal/External

Vacancy Advertisement

IR/INT/EXT/VN/024.23
May 05, 2023

Job Title:           Education Programme Coordinator

Reports to:       Head of Programmes (HoP)

Duty Station:   Country Office, Addis Ababa

Salary:               As per the organization Scale

Required:          One

Duration:          One year with possible extension   

Deadline:      May 19, 2023

Introduction

Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion or gender. The office officially started its operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Hargelle, Elkere, Bare and Dekasuftu, Afar Regional State; Ewa and Gulina, Oromia Regional State; Borena, Chiro and Meayso and an additional operational office in Addis Ababa. For more information please visit our website: http://www.islamic-relief.org/work-with-us.

Job Summary:

The Education Programme Coordinator, under technical and administrative supervision of the Head of Programmes, is responsible to oversee and direct the planning, organizing, implementation, monitoring and evaluation of education interventions and services for children within Islamic Relief Ethiopia – both development or basic education and education in emergencies. These interventions and services contribute to increased social competence in children and the recognition and enhancement of parents as the primary educators of their children. The Education Programme Coordinator is responsible for leadership, coordination and supervision of all IR Ethiopia education sector with the overall objective of improving access to and quality of education of poor urban and rural children under IR Ethiopia programme emphasizing school age children, out of school children, orphans and children with special needs. S/he conducts situational assessment, analysis and action researches on school age children and families’ education actions, pilot testing and documentation of potential practices in the areas of accessibility, improvement of quality and parents awareness on the value of education and set-up selected appropriate education activities, provides capacity building and technical assistance to the IR field team as well to rights holders, propose necessary materials, equipment and inputs, train teachers on improvement of teaching and learning, parents association on school management and promote school co-curricular activities and support with tools and other necessary materials. S/he monitors progress and provide on-going feedback to the head of programmes, proposing adjustments in annual implementation plans according to emerging community needs and priorities. Represents IRE at education cluster meetings regularly, and also engages with programme development and quality assurance team for potential education sector fundraising efforts.

Duties and Responsibilities

Education programme management and development in line with the direction set by Islamic Relief

·       In co-operation with Head of Programmes, develop and manage education programmes, contributing to the development and review of Islamic Relief country strategy;

·       Jointly responsible with head of programmes for the effective implementation, monitoring, evaluation and reporting on education projects (Basic Education and Education in emergencies), in line with  agreed standards and donor requirements;

·       In collaboration with concerned staff develop education programme and project proposals and assess the existing capacities to manage and implement the work. This includes participating in preparation of education funding applications and reports for external funders, in liaison with the head of programmes and program development and quality assurance manager;

·       Develop annual, biannual, quarterly and monthly plans for education projects as per the requirement and produce reports accordingly;

·       Develop different MEAL tools for education programmes in collaboration with MEAL Coordinator and ensure their application;

·       Promote, capture and disseminate learning from education programmes and projects, and ensure that this informs future programme development;

·       Realize Islamic Relief  principles by acting in line with its standards, and by promoting and supporting local capacity building to jointly agreed accountability, gender, protection, safeguarding and inclusion of children;

·       Keep up-to-date with development issues and trends, both within the country and globally in relation to education sector.

Managing effective relationships with stakeholders

·       Develop, nurture and manage relationships with stakeholders in line with the Islamic Relief principles and standards in agreement with the head of programmes in the target areas;

·       Work with stakeholders to regularly assess the quality of the relationship, ensuring that effective communication channels are in place, and that any shortcomings are addressed;

·       In collaboration with the filed staff ensure the relevant stakeholders are informed about the education interventions and facilitate conducive environment for stakeholders to play their role effectively;

·       Ensure the participation of local community in the design, implementation and monitoring and evaluation of the education projects where applicable.

Internal and external representation

·       In co-ordination with the head of programmes develop, nurture and sustain relationships and effective communications with relevant stakeholders, including local government, other agencies working in Ethiopia;

·       In agreement with the head of programmes and other concerned staff, sustain relationships with relevant donor agencies, seeking opportunities for education programme funding, where applicable;

·       Consistently attend at education cluster meetings, share minutes and insights at national, regional and sub-regional levels;

·       Communicate with other teams within IR, to ensure that the education programme is well understood, and that information is available for fundraising and other communication, including publications, education, etc. This may involve participation in sessions/events with supporters, communities of practice, working groups, etc., as agreed with immediate supervisor or line manager.

Financial management and monitoring of programme and projects

·       In close co-operation with the relevant roles in the finance and funding teams, prepare, manage and monitor budgets relating to education programme/ project  budgets or initiate budget revisions according to evolving needs, in line with the  finance guidelines and procedures;

·       Develop relevant risk registers and monitor them in conjunction with the head of programmes.

Systems and compliance

·       Effectively use Islamic Relief programme management information systems to ensure programme and project information is up-to date. This will include producing management information to support decision making;

·       Ensure compliance with agreements, regulations and requirements of the organization and donors.

Staff coordination

·       Lead, manage and support direct reports (and staff under shared management arrangements), including setting objectives, conducting annual performance appraisal and personal development plan reviews;

·       Providing support and coaching to direct reports to plan, implement and monitor and evaluate programmes and projects effectively.

Others

·       Work closely in team with other programme/sector coordinators and contribute to the maximum of her/his knowledge to the programme team in his/her areas of profession as deemed necessary;

·       Perform other functions as requested by the head of programmes.

Note:

·      This list of duties and responsibilities is by no means exhaustive, and the post-holder may be required to undertake other relevant and appropriate duties as required. This job description is subject to regular review and appropriate modification;

·      If considered useful and appropriate, specific percentages per function/areas of responsibility can be assigned through agreement between the post-holder and her or his line manager.

Person Specification

Formal Education/Qualification and Work Experience

·      Masters degree in the field of education, sociology with three years relevant experience; or Bachelor’s degree in the field of education, sociology with four years of relevant experience;

Skills and Competences

·      Proven experience in strategic planning, proposal writing, networking and high level representation;

·      Prove management experience of education programmes (preferably in INGOs);

·      Proven experience in project cycle management, as well as designing monitoring and evaluation systems;

·      Competence in developing and managing budgets;

·      Demonstrated experience of managing and developing a team and the ability to lead and motivate others;

·      Ability to analyze information, evaluate options and to think and plan strategically;

·      Very good interpersonal, communication (written and oral English) and presentation skills;

·      Knowledge of operational area local languages (Afar, Oromifa, Somali and Amharic are plus);

·      Able to plan, prioritize and organize self and others;

·      Good IT skills, MS Office applications.

Safeguarding and Equal Opportunity

Islamic Relief and Islamic Relief staff considers the welfare and protection of children, young people and people at risk to be paramount to the organization. And must adhere the principle of ‘do no harm and leave no one behind.’ It is critical we do not expose communities or staff we work with to the risk of harm through our interventions.  With a zero tolerance approach Islamic Relief have a number of related policies which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Islamic Relief is committed to responding swiftly, appropriately and constructively to any and all information children, young people and people at risk have disclosed.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We participate in the Inter Agency Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and child abuse during employment, or incidents under investigation when the applicant left employment before signing the contract agreement.

Islamic Relief believes everyone has the right to be safe, respected and valued regardless of who they are or their circumstances, and an equal employment opportunity  to all candidates and qualified applicants, we do not discriminate on the base of age, sex, race, color, religion, national or ethnic origin, disability status and diversity.