Job Description
On 02 November 2022, in Pretoria, an Agreement for Lasting Peace through a Permanent Cessation of Hostilities was signed between the Government of the Federal Democratic Republic of Ethiopia (GoE) and the TPLF. Led by the AU, the Peace Agreement has ended active combat in Northern Ethiopia and raised hope for a gradual restoration of services and humanitarian operations in the region. This wide-ranging agreement committed, among other things, to an immediate and permanent cessation of hostilities, the restoration of federal authority in Tigray, the creation of an interim administration pending fresh regional elections, disarmament, demobilization and reintegration (DDR) of TPLF combatants, resumption of unhindered humanitarian access, the restoration of essential services, reintegration of internally displaced persons (IDPs) and returning refugees, transitional justice, social cohesion and reconciliation, and recovery and reconstruction.
It is in this connection that UNDP’s offer is focused on filling the gap likely exist between the urgency of addressing a wide range of urgent needs to quickly consolidate peace and to stabilize conditions and the time it will take for the larger, longer-term, and more comprehensive RRR Plan being prepared by the World Bank to meaningfully kick-in.
Therefore, the rationale for a UNDP-led Peace Support Facility (PSF) project in Afar, Amhara and Tigray regions is based on (i) the need an early peace dividend required to sustain the momentum of the Peace Agreement; and (ii) the need to pave the way and build the foundations for the larger RRR initiative led by the MoF and WB. The overall objective of UNDP-led PSF project is to build trust between communities and authorities at all levels and laying the foundations for recovery, peacebuilding, and development programmes. The programme will ensure that national and local actors and recognized governance systems are at the forefront of the peace support initiative.
Duties and Responsibilities.
1.Provision of reliable and secure driving services focusing on the following key activities:
- Apply defensive driving principles at all times and conditions.
- Check availability of fuel, water, and oils every day before start traveling.
- Ensures that the assigned vehicle is kept clean and ready to provide transport services.
- Provide satisfactory and punctual transport services to staffs.
2. Proper use of vehicle including daily maintenance and documentation focusing on the following key activities:
- Takes care of day-to-day maintenance services of the vehicle, check oil, water, battery, brakes, tires, etc.
- Perform minor repairs and arrange for other required repair services.
- Properly fill log sheets and make sure they are signed by users on daily basis.
- Timely inform the administration assistant when maintenance service is required.
- Make sure that all staff on board are UNSMS and/or allowed to be onboard by supervisor(s) for official purposes.
3.Performs other duties as assigned by the office focusing on the following key activities:
- Assist programme and operations staff while receiving guests, arranging workshops, meetings and conducting procurements.
- Support programme and operations team in delivering and receiving messages to and from partners.
- Support the procurement team in making minor purchases and collects urgent purchases from local suppliers as requested.
4.While on board and enroute, ensure UNSMS, UN properties and Assets Safety and Security focusing on the following key activities.
- Apply defensive driving principles at all times and conditions.
- Ensures that the steps, rules, and regulations are taken in case of reporting an accident.
- Timely reporting accidents to direct supervisor, field level UNDSS and local police/traffic
- Collect and share facts to medical personnel and police officers, when necessary.
- Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts.
- Deal effectively and tactfully with officials and visitors that use his/her vehicle.
Competencies
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
- Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
Cross -Functional and technical competencies.
- Administration & Operations:
- Vehicle management: Knowledge of policy & procedures on fleet management
- Administration & Operations: Insurance management: Knowledge of policy and procedures on insurance; ability to conduct risk assessment to procure coverage; to ensure relevant tracking and reporting.
- Administration & Operations: Documents and records management: Overall document (hard or electronic) management; registry and retention policy including storing and archiving.
- Business Management: Operations Management: Ability to effectively plan, organize, and oversee the organizations business processes in order to convert its assets into the best results in the most efficient manner.
- Business Management: Customer Satisfaction/Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs, provide inputs to the development of customer service strategy, Look for ways to add value beyond clients’ immediate requests, and Ability to anticipate client’s upcoming needs and concerns.
- Business Management: Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience, and Ability to manage communications internally and externally, through media, social media and other appropriate channels.
- Business Management: Digital Awareness and Literacy: Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed.
Required Skills and Experience
- At least secondary school education graduate; preferably with diploma on Auto Mechanics and related fields of study.
- Minimum 2 years’ work experience preferably with UN and Humanitarian/Development NGOs as a driver; safe driving record; knowledge of driving rules and regulations and skills in driving and repairing different 4WD light vehicles.
- Experience on working under stressful working conditions including in remote field locations is desirable.
Required skills.
- Valid 3rd grade driving license.
- Skills on basic vehicle maintenance.
- Knowledge to courtesies
- Computer literate.
Desired skills in addition to the competencies covered in the competencies section.
- At least two years of driving experience with UN and Humanitarian/Development NGOs as a driver.
- knowledge of driving rules and regulations and skills in driving and repairing different 4WD light vehicles.
- Experience on working under stressful working conditions including in remote field locations in Tigray, Amhara and Afar regions.
- Diploma/certificate on auto mechanics.
- Training/certificate on defensive driving.
- Fluency in spoken and written English and local language of the duty stations.
Language:
- Very good in spoken and written English and fluency in local language. Knowledge of other local languages in Ethiopia is an added advantage.