Driver/Logistics Assistant at International Federation of Red Cross and Red Crescent Societies (IFRC) Ethiopia

Location: Addis Ababa

Deadline: 25-May-2025

Job Description

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

The IFRC Africa Union and International Organizations Representation office, based in Addis Ababa, Ethiopia, advocates for more effective humanitarian action to enhance services to vulnerable communities. The Representation Office also engages in raising awareness of IFRC’s work in Africa region through African National Societies and volunteers across the continent

Job Purpose

The key responsibilities of the position holder are to provide support with driving, basic logistics and procurement processes in line with the IFRC standards. The position holder is also responsible for providing support in administrative task and maintaining office vehicle in line with the IFRC standards.

Job Duties and Responsibilities

Vehicle Operation

Drive Federation staff in a safe and courteous manner, and according to IFRC driver rules and regulations

Inspect and record the condition of the vehicle daily; prepare a weekly maintenance checklist.

Ensure a proper use of vehicle monthly fuel consumption logs and logbooks regarding mileage (each trip), servicing (service books), fuel consumption and general vehicles condition (vehicles to be always refuelled – full tank).

Ensure with IFRC vehicle Log Books are properly filled and maintained, schedule for vehicle service and make sure that all vehicles are properly maintained.
Ensure timely informing of service and maintenance works of IFRC vehicles, and report to Logistic Officer any mechanical problems.

Compliance & Security

Obey all traffic rules and regulations in the Country, and respect driving speed limits always according to Driver Rules and Regulations
Ensure vehicle security and safety when parking
Provide timely copies of IFRC vehicles logbook sheet to Logistic Officer
Ensure that all occupants (including driver) of the vehicle are wearing safety belts.
Ensure that always the assigned Federation vehicle is equipped with the correct tools and equipment (emergency kit, functioning jack and handle, fire extinguisher, tool kit, warning triangle, a spare wheel with a properly inflated tyre and an approved first aid kit).
Responsible for the daily cleanliness of the interior/exterior of the vehicle.
At all times, be in possession of a valid driving license and make sure that the license is renewed when necessary.
Reporting all vehicles movement to logistic officer on daily activities.

Job Duties and Responsibilities (continued)

General administrative and logistic support

Support the logistic and administration on the delivering of document to different offices as request for the day-to-day activities.
Assist the admin/protocol unit in facilitating the certification of documents, visa processes and applications with the Ministry of Foreign Affairs (MoFA) and other government offices
Support procurement and administrative functions by transporting, receiving, and safely handling purchased goods and materials; ensure deliveries are accurate, documented with Finance needs/
Assist with preparation of reports and document filing if needed and requested eg. Fuel Report, etc.

Support IFRC annual inventory counts, consumable items are properly stored, recorded, easily traceable. And issued, contribute to efficient office operations by maintaining well-organized and secure.
Providing support airport pick-up service for delegates and visitors upon arrival in consultation with Logistic and Admin unit
In collaboration with senior driver, prepare a car services plan; keep/register all vehicle spare parts include car tire and store properly.

Health and Safety

Advise the logistic officer of needed service and maintenance of the assigned vehicle 3 days in advance.
Report all accidents, or other incidents involving other vehicles or pedestrians, to the Logistics Officer
Perform any other duties that may be assigned by the unit

Education

Minimum Diploma in Auto mechanic, 4WD Vehicle Drive and any other relevant area or proven professional experience in the area of expertise.
3rd Grade – Valid Driving License

Experience

A minimum of 5 years working experience in a professional driving – REQUIRED
Experience in logistics, administration, or a related field – REQUIRED
Experience of working in a Diplomatic Institution, Embassy or International Organization -REQUIRED
Ability to operate and maintain a variety of computerized business machines and office equipment -REQUIRED
Good verbal and written communication skills -REQUIRED
Red Cross / Red Crescent knowledge and experience – PREFERED

Knowledge, Skills and Languages

Good Geographical knowledge of Addis Ababa and Ethiopia in General- REQUIRED
Ability to work in a cross-cultural and cross-functional environment- REQUIRED
Ability to work with tight deadlines and handle multiple tasks- REQUIRED
Basic mechanical skills to be able to do small repairs if necessary- REQUIRED
Ability to prioritise, meet deadlines and work under pressure- REQUIRED
Good mental and physical health- REQUIRED
Conscientious and punctual- REQUIRED

Languages

Fluently spoken and written English – REQUIRED
Good command of French and/or Arabic – PREFERED

Competencies, Values and Comments

Values: Respect for diversity; Integrity; Professionalism; Accountability.

Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust.

If you appointed to or undertake a role within IFRC, whether as staff, staff on loan or secondees, you will be subject to the organization’s Code of Conduct, which is available here and on our website.

Note: All offers of employment will be subject to satisfactory references and appropriate screening checks, which include prior professional conduct checks and review of criminal records. IFRC will request a conduct check from all prior employers for a period of 5 years, including but not limited to employers who like IFRC participate in the Misconduct Disclosure Scheme. For more details on the Scheme, please see THE MISCONDUCT DISCLOSURE SCHEME — SCHR.

IFRC ensures equal employment opportunities!

Comments: This position is until 31/12/2025 (with a possibility of extension).