Location: Dire Dawa, Ethiopia
Grade: SB2
Closing Date: Sep 19, 2023, 05:59 AM
Job Description
Job Purpose and Organizational Context
The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements mandated by the United Nations General Assembly to promote socially and environmentally sustainable cities, with the aim of providing adequate housing for all. It is the lead agency within the United Nations for the implementation of the New Urban Agenda. UN-Habitat supports Member States and development partners to transform cities into safer, more resilient and healthier places with better opportunities working towards achieving inclusive, safe, resilient, and sustainable cities and communities, with a focus on addressing urban challenges and improving the quality of life for all people.
UN-Habitat advocates for policies and practices that promote sustainable urbanization, including the integration of social, economic, and environmental dimensions. It also helps build the capacity of governments, local authorities, and communities to plan, manage, and govern urban areas effectively, including promoting participatory approaches and inclusive decision-making processes.
In Ethiopia, UN-Habitat works closely with the Ethiopian government and other stakeholders to support sustainable urban development in strategic and spatial development of regions and cities, including through resilience and climate change adaptation. In the context of displacement, UN-Habitat plays a crucial role in addressing the challenges faced by displaced populations and supporting their sustainable reintegration into communities. It supports planning processes that consider the needs of displaced populations and promote inclusive urban development while advocating for the protection of land and property rights by supporting legal frameworks and policies that safeguard the rights of displaced individuals and communities. As well as providing technical assistance in resolving land and property disputes, it seeks to provide up to date, holistic documentation, and analysis of the impact of crisis in cities, synthesizing information and insight from existing sources and priority sectors, supplemented by direct field research.
The incumbent under this call is expected to join a team of professionals for a multi-agency joint project to pursue a nexus-based multi-dimensional and integrated approach to enable internally displaced communities in Somali and Oromia regions of Ethiopia to move towards recovery and resilience by employing durable solutions actions that enhance communities’ coping mechanisms against future shocks to anthropogenic disasters and natural hazards by rolling out a multi-pillar intervention that aims to take into consideration the diverse aspects of solutions-based programming among UN Habitat, FAO and IOM. The general objective of the project is to employ durable solutions that enhance IDPs’ and host communities’ capacities to move towards recovery and resilience with a particular focus on the Fafan and Shebelle zones of the Somali Region, and the East and West Hararghe zones of the Oromia Region.
Along this, UN Habitat’s responsibility focuses on strengthening and building capacity of institutions through area level spatial planning to ensure sustainable re-integration of displacement affected communities for improved access to HLP through legal and policy tools and planning instruments to respond to longer-term impacts of displacement affected communities (DACs).
Functions / Key Results Expected
- Provision of reliable and secure driving services
- Provision of Clerical and administration support to the Project Admin on procurement and general administrative tasks.
- Mail and document collection and delivery
- Proper use of vehicle
- Day-to-day maintenance of the assigned vehicle
- Availability of documents/ supplies
- Process utilities matters
- Maintain records and provide logistical support to agencies
Duties and Expected deliverables
- Ensures provision of reliable and safe driving services by a) driving office vehicles for the transport of country program and project staff, consultants and officials and visitors and delivery and collection of mail, documents and other items, and b) meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required.
- Provision of Clerical and administration support to the Project Administrative Assistant on procurement and general administrative tasks.
Assisting in preparations of reports related to fleet management.
In Assisting logistical preparations for field trips, visitors missions, workshops etc.
Support in annual vehicle inspection and insurance renewal for UN Habitat project vehicles.
Distributing and collecting RFQs, POs and other documents to and from the vendors.
- Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
- Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
- Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle.
- Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
- Ensures utilities related correspondence are prepared and associated papers and documents are filed. Follows-up utilities bills for timely payments
- Ensures incoming mails are sorted and distributed both outside and inside the organization and dispatch outgoing mails
- Ensures that all logistical and administrative tasks with other agencies are handled with care
Impact of Results
The key results have an impact on the accurate, safe, cost-effective and timely execution of the UNHABITAT Ethiopia Country Programme.
Core Competencies
- Demonstrates commitment to UNHABITAT’s mission, vision and values.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
- Communication
- Result Orientation
- Team work
- Client Orientation
- Accountability
Development and Operational Effectiveness
- Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair
- Demonstrates excellent knowledge of protocol
- Demonstrates excellent knowledge of security issues
Self-Management
- Focuses on result for the client
- Consistently approaches work with energy and a positive, constructive attitude
- Remains calm, in control and good humored even under pressure
- Responds positively to critical feedback and differing points of views
Required Skills and Experience
Education:
- Completion of 10 +2, and 3rd grade level driving license or equivalent
Experience:
- 4 years’ work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair.
- Previous UN experience is an advantage.
Language Requirements:
- Fluency in English.